Administrative Assistant

Administrative Assistant

On\-Site \| Full\-Time \| Moore Race Chassis \| Moscow Mills, MOOverview

Overview

Moore Race Chassis is a family\-owned company specializing in custom roll cages and chassis components. We operate in a structured, fast\-paced environment where precision, accountability, and professionalism matter.

We are seeking a highly organized, detail\-oriented Administrative Assistant who thrives in a process\-driven environment and can support daily operations with accuracy and consistency.

This is not a remote position. This is a full\-time, on\-site, permanent role.

This is an excellent opportunity for someone who enjoys organization, customer interaction, and being an essential part of a growing small business.

Position Summary

The Administrative Assistant supports customer service, order processing, shipping coordination, and general office operations. This role requires strong organizational skills, clear communication, and the ability to follow established processes consistently.

The ideal candidate:

• Is highly detail\-oriented
• Works well independently
• Communicates clearly and professionally
• Is comfortable enforcing policies and procedures
• Thrives in a structured environment

Schedule

Monday – Friday

7:00 AM – 3:30 PM

Full\-time

No evenings or weekends

Key Responsibilities

Customer Service

• Answer and route incoming calls professionally
• Respond to customer inquiries with accuracy and clarity
• Enter new leads and customer information into CRM
• Assist with customer intake paperwork
• Communicate company policies clearly and professionally

Order Processing \& Shipping Support

• Process customer orders accurately
• Packaging/Shipping small orders as needed \[Low volume, generally less than 5\-10 small orders per day]
• Document order issues and customer communications

Inventory \& Product Support

• Perform scheduled inventory counts under supervision from the Inventory Controller
• Assis Inventory Controll as needed with taking product photos, updating product descriptions, etc

Data Entry \& Accounting Support

• Enter vendor invoices and expenses into Quickbooks Desktop
• Maintain accurate documentation and digital records
• Scan/attach vendor invoices into Quickbooks
• Assist COO with month end data entry

Administrative \& Office Support

• Create and update forms, checklists, and internal documents
• Maintain company manuals and internal procedures
• Support onboarding and interview scheduling
• Update internal project boards
• Assist with general office organization and upkeep
• General Office duties: filing, laminating, copying, creating binders, etc

Qualifications

Required:

• Previous administrative experience
• Strong written and verbal communication skills

* *Excellent

• attention to detail
• Ability to prioritize tasks in a fast\-paced environment
• Proficiency in Microsoft Office
• Ability to work repetitious tasks at times, without issue
• Independent, self\-starter work style

Preferred:

• QuickBooks experience
• Shipping/receiving experience
• Experience in manufacturing, automotive, or small business environments

What We’re Looking For

This role is best suited for someone who:

• Takes ownership of their responsibilities
• Notices errors before they become problems
• Follows procedures consistently
• Remains calm under pressure
• Communicates professionally, even in difficult situations

Benefits

• Competitive pay based on experience
• Health, dental, and vision insurance after 90 days
• Company\-paid life insurance and short\-term disability
• Paid major holidays
• Paid time off (PTO)
• Employee discount
• Tobacco\- and e\-cigarette\-free facility

Pay: $18\.00 \- $20\.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person