About Us
Bafidis Law Firm is a plaintiff\-focused personal injury law firm dedicated to helping injured clients navigate difficult times with compassion, efficiency, and professionalism. We are growing and looking for a dependable, organized Receptionist / Office Assistant to be the first point of contact for our clients and to support daily office operations.
This role is primarily remote. This receptionist will work from home a majority of the work week. Otherwise, they will, on schedule be responsible for mail pickup and other various tasks.
Position Overview
The Receptionist plays a key role in ensuring smooth office operations. This position is responsible for answering all incoming calls, managing mail and document scanning, and assisting with file organization. The ideal candidate is professional, detail\-oriented, and comfortable in a fast\-paced environment.
ResponsibilitiesFront Desk \& Phones
- Answer and direct all incoming phone calls professionally
- Take accurate messages and route calls promptly
- Greet clients and visitors warmly
- Assist with basic client intake information when needed
- Open, sort, and scan incoming mail daily
- Upload scanned mail into the appropriate client file
- Ensure all documents are properly labeled and saved
- Assist with outgoing mail and certified mail as needed
- Maintain organized digital and physical client files
- Assist with document filing and data entry
- Support attorneys and staff with administrative tasks
- Prior receptionist or administrative experience preferred (law firm experience is a plus)
- Strong phone communication skills
- High attention to detail
- Comfortable using scanners, email, and case management software
- Organized and able to multitask
- Professional demeanor and dependable attendance
- Someone who thrives in a structured environment
- A team player with a positive attitude
- A reliable individual who understands the importance of confidentiality
- Strong sense of urgency and follow\-through
- Competitive hourly pay (based on experience)
- Paid time off
- Opportunity for growth within the firm
- Health insurance
- Paid time off
Mail \& Document Management
File \& Office Support
Qualifications
What We’re Looking For
Compensation \& Benefits
Pay: From $40,000\.00 per year
Benefits:
Work Location: In person