Office Administrative Assistant/Accounting Clerk

Overview

Join our dynamic team as an Office Administrative Assistant/Accounting Clerk, where your energy and organizational skills will keep our office running smoothly and efficiently! This vital role combines administrative support with basic bookkeeping responsibilities, ensuring seamless operations and excellent customer service. Whether managing front desk duties, handling financial transactions, or supporting daily office functions, you’ll be at the heart of our organization’s success. We’re looking for a proactive, detail\-oriented professional who thrives in a fast\-paced environment and is eager to contribute to a vibrant team.

Key Responsibilities

Customer Service \& Office Support

• Answer phones, greet customers, and manage call flow
• Prepare quotes, invoices, receipts, and work orders
• Assist walk\-in customers with products and services
• Maintain organized physical and digital files
• Communicate daily with Managers and installers
• Respond to customer emails quickly and professionally
• Perform license and registration renewals in a timely manner

Scheduling \& Operations

• Schedule consultations, measurements, installations, and repairs
• Coordinate calendars for installers and manufacturing teams
• Track orders, shipments, and container deliveries
• Perform office errands (bank deposits, mail, supplies, etc.)
• Pay company bills and assist with tax filing documentation

HR \& Administrative Duties

• Maintain employee records and HR documentation
• Help with recruiting, interviewing, and onboarding
• Track attendance, time sheets, and assist with payroll prep
• Maintain workplace policies and safety compliance
• Support management with employee communication
• Assist with performance reviews and certifications

Skills

• Strong proficiency in QuickBooks accounting software along with excellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Proven clerical experience combined with excellent typing speed and accuracy for data entry tasks.
• Outstanding phone etiquette with experience managing multi\-line phone systems and providing superior customer support.
• Knowledge of office management procedures including filing systems, calendar management, and document proofreading.
• Strong communication skills
• Great customer service attitude
• Ability to multitask and stay organized
• Computer literacy (email, spreadsheets, documents)
• Reliable and professional work ethic
• Ability to work independently with minimal supervision
• Experience in office or HR work is preferred but not required
• Basic Math skills

Job Type: Full\-time

Pay: $14\.00 \- $18\.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person