Job Overview
We are seeking an energetic and highly organized Personal / Executive Assistant to provide comprehensive support to senior management and ensure the smooth operation of daily activities. This role is vital in managing schedules, coordinating projects, handling administrative tasks, and facilitating communication across teams. The ideal candidate will demonstrate exceptional organizational skills, proactive problem\-solving abilities, and a positive attitude to help drive efficiency and success within a dynamic environment. This paid position offers an exciting opportunity to contribute directly to executive productivity while developing valuable skills in office management and project coordination.
Duties
- Manage complex calendars using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
- Provide executive administrative support by preparing correspondence, reports, and presentations with high attention to detail through proofreading and transcription.
- Coordinate projects by tracking deadlines, organizing documentation, and liaising with team members to ensure timely completion of tasks.
- Handle office management responsibilities including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval.
- Facilitate communication via multi\-line phone systems while maintaining professional phone etiquette; screen calls and respond or redirect as appropriate.
- Assist with event planning for meetings, conferences, or company functions by coordinating logistics and managing vendor relationships.
- Support personal tasks for executives such as errands or scheduling personal appointments when needed.
- Proven experience as a personal or executive assistant with strong administrative background; familiarity with office experience is essential.
- Excellent organizational skills with the ability to multitask efficiently in a fast\-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
- Strong typing skills along with transcription and proofreading capabilities to produce accurate documents swiftly.
- Experience with bookkeeping software such as QuickBooks and familiarity with office management procedures including filing, front desk duties, and clerical tasks.
- Exceptional communication skills demonstrating professional phone etiquette and customer service excellence.
- Ability to handle confidential information discreetly while maintaining a high level of professionalism.
- Knowledge of project coordination techniques and event planning processes is highly desirable. Join us in this dynamic role where your organizational talents will shine! We value proactive individuals eager to support leadership while growing their skill set in a vibrant workplace environment. This position is paid and offers a rewarding opportunity to be an integral part of our team’s success!
- I would need help organizing a move as well. Do you have experience organizing a home and personal space?
Qualifications
Pay: $27\.80 \- $33\.48 per hour
Application Question(s):
Work Location: Hybrid remote in Sonoma, CA 95476