Administrative Assistant

Overview

We are seeking a highly organized and detail\-oriented Administrative Assistant to support our office operations. This role is essential in maintaining efficient workflow, providing exceptional customer service, and ensuring the smooth functioning of daily administrative tasks, The ideal candidate will possess strong computer skills, office management experience, and excellent communication abilities. Bilingual skills are a plus to assist diverse client and staff interactions. This position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued.

Duties

• Manage front desk responsibilities including greeting visitors and handling multi\-line phone systems with professional phone etiquette
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite, Google Workspace, and other office management software for scheduling, correspondence, and record keeping
• Assist with calendar management and appointment scheduling for staff and clients
• Support bookkeeping tasks using QuickBooks or similar accounting software
• Provide customer support via phone, email, or in person, ensuring excellent service standards
• Coordinate office supplies procurement and maintain inventory levels
• Handle administrative tasks such as copying, scanning, and mailing documents
• Support personal assistant duties as needed, including travel arrangements and event planning

Experience

• Previous office experience or clerical background preferred, including roles such as receptionist or medical/dental receptionist
• Experience with office management systems like QuickBooks, Microsoft Office, Google Workspace, and multi\-line phone systems
• Bilingual proficiency is advantageous for effective communication with diverse clients and staff
• Strong organizational skills with the ability to manage multiple priorities efficiently
• Excellent typing speed and computer literacy with a focus on accuracy in data entry and proofreading
• Demonstrated customer service skills with professional phone etiquette and support experience
• Familiarity with calendar management, filing systems, and basic bookkeeping practices is desirable
• Personal assistant or administrative experience that showcases reliability and discretion

Pay: $13\.00 \- $19\.00 per hour

Work Location: In person