Administrative Assistant/Secretary

Overview

We are seeking a highly organized and detail\-oriented Administrative Assistant/Secretary to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various office software. This role offers an opportunity to work in a dynamic environment where professionalism and customer service are paramount.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries
• Answer multi\-line phone systems with professionalism and courtesy, practicing excellent phone etiquette
• Schedule appointments and calendar management using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Maintain office supplies inventory and coordinate office management tasks
• Assist with customer service tasks, providing support via phone, email, or in person
• Handle administrative tasks such as typing correspondence, preparing reports, and managing emails
• Support personal assistant duties as needed, including travel arrangements and task prioritization

Skills

• Strong organizational skills with the ability to multitask effectively in a fast\-paced environment
• Excellent written and verbal communication skills; bilingual abilities are a plus
• Experience with office management, clerical work, and administrative support functions
• Familiarity with multi\-line phone systems and front desk procedures
• High level of computer literacy and data entry accuracy
• Strong proofreading skills to ensure error\-free documentation
• Exceptional time management skills to prioritize tasks efficiently
• Previous experience as an office assistant, medical receptionist, dental receptionist, or personal assistant is desirable

This position provides an engaging work environment where professionalism, efficiency, and customer service excellence are valued. The successful candidate will play a vital role in maintaining smooth office operations while supporting team members across various administrative functions.

Pay: $23\.78 \- $28\.63 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person