Administrative Assistant / Right-Hand Support (Remote)

Hi there! My name is Sadie, I run a Healthcare Management business, specializing in supporting small private practices. Right now, it’s just me, but I’m ready to bring on an assistant to work closely alongside me as the business grows.

I’m looking for someone who’s not just capable, but a great personality fit. Someone reliable, communicative, organized, and comfortable jumping in to help with the day\-to\-day of running a business. This role will start with administrative and internal support and has the potential to grow into more responsibility over time.

If you enjoy behind\-the\-scenes work, like keeping things organized, and want to be part of a supportive, collaborative working relationship, this could be a great fit.

Hours \-

Starting at around 5 hours/week with the potential for more. This is a great position for someone who is looking for some supplemental income and has a flexible schedule.

What you'll help with \-

• General administrative support (email management, data entry, document organization)
• Scheduling appointments and managing calendars
• Submitting insurance authorizations
• Maintaining spreadsheets, trackers, and internal systems
• Supporting workflow organization and process improvements
• Cleaning up email inbox and Google drive
• Applying EOBs
• Adding referral information into patient charts
• Calling insurance companies to check claim/credentialing status
• Send outstanding balance emails
• Faxing completed plan of cares
• Entering insurance policy details

Experience Preferred \-

• Strong organizational and time management skills

* Exceptional written and verbal communication skills (this is important!)

• Comfortable with technology and learning new systems
• Proficient with Google Workspace
• Reliable internet connection and ability to work independently
• Detail\-oriented with the ability to follow instructions accurately

Nice to Have (Not Required)

• Experience supporting small businesses especially healthcare\-related businesses
• Familiarity with billing, insurance, or revenue cycle management
• Experience with automation tools, EMRs, or project management software

What We Offer

• Fully remote work
• Flexible schedule
• Supportive and collaborative working environment
• Opportunity for long\-term growth as the business expands

How to Apply

Please submit your resume and a brief cover letter introducing yourself. Applications without a cover letter will not be considered.

Because this is a role where you’ll be working very closely with me, I really want to get a sense of who you are, how you work, and what makes you a great fit for this position.

Please take a look at my website (https://www.synergyadminservice.com/) before applying to be sure you have a clear idea of the type of business and person you'd be working with!

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• It's not required to live in Oregon, but because we work with Oregon insurance plans, it's helpful to have that knowledge.

Job Types: Part\-time, Contract

Pay: $18\.00 \- $20\.00 per hour

Expected hours: 5 per week

Benefits:

• Flexible schedule

Work Location: Remote