Administrative Assistant I

About The Company The National Radio Astronomy Observatory (NRAO) is a renowned research and development organization dedicated to exploring the universe through radio astronomy. Managed by Associated Universities, Inc. (AUI), a nonprofit organization, the NRAO operates state\-of\-the\-art radio telescope facilities that facilitate groundbreaking scientific discoveries. The organization plays a pivotal role in advancing our understanding of cosmic phenomena such as black holes, galaxies, and the early universe. As a hub for technological innovation and international scientific collaboration, NRAO provides a dynamic environment for professionals committed to scientific excellence and innovation. About The Role The NRAO is seeking a detail\-oriented and proactive Administrative Assistant I to provide essential administrative support at the Very Large Array (VLA) site located in New Mexico. This role involves managing a variety of administrative functions to ensure smooth operations at the facility. Responsibilities include coordinating calendars, scheduling meetings and onsite visits, handling confidential information, and supporting communication efforts within the team. The ideal candidate will serve as a key point of contact for visitors, contractors, and staff, ensuring compliance with protocols and maintaining operational efficiency. This position offers an exciting opportunity to contribute to a world\-leading scientific organization engaged in cutting\-edge research. Qualifications Associate's degree (A.A.) or equivalent from a two\-year college or technical school in administration, management, or engineering Minimum of two years of experience in an administrative capacity with increasing responsibilities or an equivalent combination of education and experience Proficiency in standard office practices, procedures, and equipment Strong knowledge of business English, spelling, and grammar Experience with personal computers, including word processing, spreadsheets, and internet applications Ability to learn and understand complex and specialized vocabulary Excellent interpersonal and communication skills to establish effective working relationships Ability to follow oral and written instructions accurately Strong organizational skills and the ability to work independently without direct supervision Ability to interpret and apply policies and procedures appropriately Authorization to work in the United States; sponsorship for H\-1B visas is not available for this position Responsibilities Support interactions, ensure protocol compliance, and track site visitors, including contractors Act as an emergency contact for family emergencies and assist in locating employees when necessary Distribute interoffice and postal mail efficiently Reconcile departmental procurement credit cards and manage related documentation Serve as backup for the DSOC staff managing travel authorizations, expense vouchers, and mileage reimbursements Coordinate telephone additions, moves, changes, and maintain the monthly phone list for the VLA site Maintain site bulletin boards and staff picture boards to ensure updated information Manage divisional property lists, including keys, radios, and other issued equipment Plan and coordinate meetings, including preparing agendas and sending invitations Track and tabulate site operational metrics as assigned Provide documentation support by drafting, editing, and proofreading staff documents Support archiving and document management activities as needed Collect and maintain NRAO control logs and safety review records Restock supplies such as coffee, tea, and vending machine items at the site Supply the VLA cafeteria with necessary materials and coordinate no\-host lunches Benefits Competitive hourly wage starting at $15\.00 per hour, commensurate with experience and qualifications Comprehensive benefits package including medical, dental, and vision coverage effective from the first day of employment Paid time off including 13 holidays and up to 24 vacation days annually Retirement plan contribution equal to 10% of the employee’s base pay, with no required employee contribution * Opportunities for professional development and career growth within a leading scientific organization Equal Opportunity The National Radio Astronomy Observatory and Associated Universities, Inc. are committed to creating a diverse environment and are proud to be equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, or any other protected status under applicable law. We encourage individuals from diverse backgrounds to apply.