Administrative Assistant

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support for our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and technical proficiency while contributing to a vibrant team dedicated to excellence. Responsibilities Manage multi\-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette. Provide exceptional front desk support by greeting visitors, handling inquiries, and maintaining a positive first impression. Organize and maintain files, records, and documents through accurate filing systems and data entry processes. Utilize Microsoft Office Suite—including Word, Excel, and Outlook—to prepare correspondence, spreadsheets, and reports with precision. Coordinate calendar management and schedule appointments or meetings for team members with attention to detail. Assist with office management tasks such as ordering supplies, maintaining inventory, and ensuring the workspace is organized. Support client communication efforts by managing emails, preparing documents, proofreading materials, and providing customer support as needed. Liaison between clients and Clinicians Data entry in accounting software, invoicing, statements and posting payments Requirements Proven clerical experience or office experience demonstrating strong organizational skills. Proficiency in Microsoft Office productivity software (Word, Excel, Outlook) and familiarity with spreadsheets and data entry. Excellent computer literacy including technical proficiency with office management tools. Strong typing skills with high accuracy; ability to proofread documents thoroughly. Exceptional organizational skills with the ability to multitask effectively in a fast\-paced environment. Experience with QuickBooks or similar accounting software is a plus for handling basic financial tasks. Bilingual (Spanish) abilities are highly desirable to assist diverse client needs. Prior experience in front desk or personal assistant roles is advantageous for providing top\-tier customer service. Show initiative. Join us in creating a vibrant workplace where your administrative talents can shine! This role offers an engaging environment that values professionalism, efficiency, and proactive support—empowering you to make a meaningful impact every day. Expected hours: 35\.0 per week Benefits: * Paid time off Work Location: In person