Executive Administrator

Job Overview We are seeking a dynamic and highly organized Executive Administrator to join our team! In this vital role, you will serve as the backbone of our executive operations, providing comprehensive administrative support to senior leaders and ensuring seamless office functionality. Your energetic approach and meticulous attention to detail will drive efficiency, facilitate effective communication, and help orchestrate a variety of projects and events that propel our organization forward. This is an exciting opportunity for a proactive professional eager to make a meaningful impact in a fast\-paced environment. Responsibilities Manage and coordinate complex calendars for C\-suite executives, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software. Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and handling confidential information with discretion. Organize and oversee company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled smoothly. Facilitate internal communication by drafting professional correspondence, managing multi\-line phone systems, and maintaining clear channels of information flow across departments. Assist with bookkeeping tasks such as data entry, invoicing using QuickBooks, and basic bookkeeping responsibilities to support financial accuracy. Coordinate project activities across teams by tracking deadlines, preparing project documentation, and collaborating with various stakeholders to ensure timely completion. Handle office management duties including filing, organizing documents, managing office supplies inventory, and maintaining an efficient workspace environment. Requirements Proven experience in an administrative or executive assistant role with strong organizational skills and the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, video conferencing tools (e.g., Zoom, Microsoft Teams), and familiarity with DocuSign for electronic signatures. Experience with event planning, project coordination, calendar management, and managing executive calendars with precision. Knowledge of QuickBooks or similar bookkeeping software along with basic bookkeeping skills. Excellent written and verbal communication skills coupled with professional phone etiquette and the ability to handle confidential information responsibly. Strong technical proficiency including data entry, transcription, proofreading, and office technology systems such as multi\-line phone systems. Ability to work collaboratively with C\-suite executives while demonstrating initiative independently. Prior experience in office management or personal assistant roles is highly desirable. Join us to be part of a vibrant team where your organizational prowess will shine! We value energetic professionals who thrive on making a difference every day through their dedication and expertise. Pay: $20\.00 \- $25\.00 per hour Expected hours: 20\.0 per week Benefits: Flexible schedule Work Location: Hybrid remote in Fair Lawn, NJ 07410