Real Estate Office Assistant

Real Estate Office Assistant We are looking for a dependable, organized, and tech\-savvy Real Estate Office Assistant to support our real estate team and property management company. This is a full\-time, in\-office position Monday through Friday from 8:30 AM to 5:00 PM. This person will be the primary in\-office support person and will help manage the day\-to\-day needs of the office, support our agents, assist with marketing, communicate with clients, tenants, and vendors, and help keep both our real estate and property management operations moving. There will be many times when this person is working independently in the office, so the ability to stay productive, take initiative, and manage responsibilities without constant supervision is extremely important. Real estate experience is a plus, but not required. We are more focused on finding someone who is dependable, professional, comfortable with technology, and willing to learn. ResponsibilitiesOffice Management Answer incoming phone calls and route calls appropriately Greet clients, agents, tenants, vendors, and visitors Manage the day\-to\-day needs of the office Order and maintain office supplies Help keep common areas clean, organized, and professional Coordinate office vendors and service providers when needed Manage company truck rentals, scheduling, and related communication Help maintain shared calendars, files, databases, and office systems Assist with general office projects and miscellaneous needs as they arise Agent Support Provide general administrative support to our real estate agents Assist agents with basic office and technology needs Help with printing, scanning, copying, mailing, and document organization Coordinate internal requests and help ensure tasks are followed through Help agents with marketing requests, materials, and general support Route incoming buyer and seller leads through team leadership Help maintain a professional and organized office environment for the team Marketing This role will actively participate in our marketing efforts, not simply post finished content. Responsibilities may include: Help create content for social media Post to Facebook, Instagram, Google Business Profile, and other platforms Assist with Canva graphics and basic marketing materials Prepare and distribute monthly newsletters Help create email marketing campaigns Assist with listing marketing and company announcements Help organize content, photos, updates, and information from agents Assist with press releases and company news Help coordinate marketing projects and promotional initiatives Assist with planning and organizing client, company, and community events You do not need to be comfortable appearing on camera. Property Management Support This position will also provide support to our property management company, including: Communicating with tenants Contacting contractors, maintenance providers, and other vendors Coordinating repairs and service appointments Following up with vendors and tenants regarding maintenance issues Helping organize property management records and communication Assisting with tenant and owner communications as directed Helping ensure outstanding maintenance and service items are followed through This position will have access to confidential client, tenant, contract, and business information, so professionalism and discretion are required. Working With Our Virtual Assistant You will work closely with a Virtual Assistant who handles many of the team's back\-end operational and transaction\-related responsibilities. The Virtual Assistant will generally handle tasks such as: Obtaining signatures and completing paperwork Uploading required documents Ordering real estate sign installations Producing invoices Entering commissions Transaction\-related data entry Other back\-end administrative and operational tasks The Real Estate Office Assistant will focus more heavily on the physical office, communication, marketing, agent support, property management coordination, and local day\-to\-day needs. The two roles are expected to work closely together to make sure responsibilities are handled efficiently and nothing falls through the cracks. Technology The right person should be comfortable using technology and learning new systems. Platforms may include: Google Workspace Microsoft Office Compass systems Rentvine Canva Social media platforms CRM and database systems Email marketing platforms Other real estate and property management software You do not need prior experience with every platform, but you must be comfortable learning new technology. What We Are Looking For Dependable and punctual Comfortable working independently for extended periods of time Able to stay productive without constant supervision Takes initiative and notices what needs to be done Strong follow\-through Organized and detail\-oriented Comfortable handling multiple responsibilities Strong phone and communication skills Comfortable communicating with clients, tenants, vendors, and agents Professional and trustworthy Comfortable handling confidential information Strong basic computer skills Comfortable learning new software Familiar with social media Able to write clear, professional emails and basic marketing content Willing to help wherever needed Positive, professional, and team\-oriented Helpful Experience The following are helpful but not required: Real estate experience Property management experience Administrative or office support experience Customer service experience Marketing or social media experience Canva Google Workspace Microsoft Office CRM or database systems Schedule Monday through Friday 8:30 AM – 5:00 PM Full\-time, in\-office position The Ideal Candidate The ideal candidate is someone who can be trusted to keep things moving. You may be early in your career and looking for an opportunity to learn, or you may simply be looking for a stable professional office environment where you can become an important part of a team. You do not need years of experience, but you must be dependable, organized, comfortable with technology, and willing to take ownership of your responsibilities. There will be many times when you are the only person physically in the office. We need someone who does not require constant direction and who can identify what needs attention, prioritize tasks, communicate effectively, and follow through. Most importantly, we are looking for someone we can count on. Pay: $35,000\.00 \- $42,500\.00 per year Benefits: Paid time off Work Location: In person