Office Assistant / Trainee

IMPORTANT RECRUITING NOTICE: Please protect yourself against recruitment fraud and active impersonation scams. We ONLY contact candidates through email addresses ending in @penncotool.com or we will call you directly. Do not trust messages on WhatsApp or free email domains (like Gmail or Yahoo) claiming to represent Pennco. Pennco will never ask for credit card information, bank details, or payments during the interview process. We will never send any virtual meeting links. All of our interviews are in person only. If you receive a suspicious interview request, do not click any links. Please verify it by contacting us directly through our official website with the contact form. Overview We are seeking a motivated and detail\-oriented Office Assistant / Trainee to join our dynamic team. This entry\-level role offers an excellent opportunity to develop foundational office skills while supporting daily administrative operations. The ideal candidate will bring enthusiasm, strong organizational abilities, and a willingness to learn. This paid position provides valuable experience in office management, clerical tasks, and customer support, setting the stage for future growth within the organization. Responsibilities Greet visitors and manage front desk operations with professionalism and courtesy Answer and direct multi\-line phone systems efficiently, demonstrating excellent phone etiquette Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software Assist with bookkeeping tasks using QuickBooks or similar accounting tools Manage filing systems, organize documents, and ensure proper document storage and retrieval Support calendar management and scheduling for team members or executives Provide general administrative support including proofreading, copying, scanning, and mailing documents Handle customer inquiries with friendly, responsive customer service skills Support office management activities such as supply inventory and equipment maintenance Qualifications Basic accounting knowledge Prior manufacturing office role or clerical experience is preferred but not required; training will be provided for the right candidate Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Excellent organizational skills with the ability to prioritize tasks effectively Demonstrated time management skills to handle multiple responsibilities efficiently Familiarity with multi\-line phone systems and office equipment such as printers and scanners Attention to detail for proofreading, data entry accuracy, and document management Positive attitude with strong communication skills and professional phone etiquette This position is an exciting stepping stone into the world of office administration. We value proactive individuals eager to learn and grow within a supportive environment. Join us to develop your skills while contributing to a well\-organized, welcoming workplace! Pay: $15\.00 \- $20\.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan * Vision insurance Work Location: In person