Administrative & Referral Assistant

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance We are looking for a dependable and organized Administrative \& Referral Assistant to join our team. This role plays a vital part in ensuring our clinic runs smoothly by managing incoming calls, scheduling appointments, and handling referral and document workflows with accuracy and care. The ideal candidate is detail\-oriented, professional, and enjoys helping patients and families while keeping administrative tasks on track. Key Responsibilities: Document \& Referral Management Scan, upload, and organize documents into the electronic record system Prepare and send referrals to specialists Track referral status and follow up as needed Administrative Support Manage and direct incoming phone calls with professionalism and courtesy Schedule, confirm, and update patient appointments Greet patients and assist with check\-in/check\-out processes (as needed) Maintain accurate communication records Support providers and staff with administrative tasks and correspondence Office Coordination Assist with data entry, filing, and maintaining organized workspaces Communicate effectively with outside offices and patients to ensure continuity of care Uphold confidentiality and HIPAA compliance at all times Qualifications: Prior experience in a medical office or administrative setting preferred Excellent verbal and written communication skills Strong computer proficiency (EclinicalWorks or other EMR experience a plus) Reliable, detail\-oriented, and able to multitask in a fast\-paced environment * Friendly, professional demeanor with a strong sense of teamwork Schedule: Monday–Friday, 8:00 AM – 5:00 PM Compensation: Based on experience