Personal Assistant to Founder/Architect

Overview We are seeking a dynamic and highly organized Personal Assistant to support a visionary Founder and Architect (Bilal) dedicated to innovative design and impactful projects. This role offers an exciting opportunity to work closely with a creative leader, managing a diverse range of administrative, project coordination, and event planning responsibilities. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional organizational skills, technical proficiency, and the ability to handle confidential information with discretion. Join us to be an integral part of a creative journey that shapes inspiring spaces and designs! Duties Manage and coordinate complex calendars, including scheduling meetings, appointments, and project deadlines using Microsoft Outlook Calendar and Google Workspace. Handle all aspects of business travel arrangements, including flights, accommodations, transportation, and itineraries to ensure seamless travel experiences. Provide comprehensive executive administrative support such as drafting correspondence, proofreading documents, transcribing notes, and preparing presentations with precision. Organize and facilitate events ranging from client meetings to large\-scale project launches, ensuring all logistics are flawlessly executed. Oversee office management tasks including filing, data entry, managing multi\-line phone systems, and maintaining organized records for efficient workflow. Collaborate with C\-suite executives on project coordination efforts using project management tools; track progress and ensure timely completion of tasks. Handle internal communication channels effectively to keep all team members informed and aligned on ongoing projects and initiatives. Utilize technical proficiency in productivity software like Microsoft Office Suite, Google Workspace, QuickBooks for bookkeeping and financial tracking, as well as video conferencing software for virtual meetings. Maintain confidentiality when handling sensitive information related to clients, projects, or company operations with the utmost discretion. Experience Proven experience as a Personal Assistant or Executive Assistant supporting founders or senior executives in a fast\-paced environment. Demonstrated expertise in office management tasks including filing systems, data entry, customer service, and front desk responsibilities. Strong background in event planning and organizing corporate or private events from inception to execution. Proficiency in business software such as Microsoft Office (Word, Excel PowerPoint), Google Workspace (Docs, Sheets), QuickBooks, DocuSign for document signing workflows, and video conferencing platforms like Zoom or Teams. Excellent typing skills combined with strong writing abilities for proofreading reports and transcriptions accurately. Experience coordinating complex projects with multiple stakeholders while maintaining attention to detail and deadlines. Exceptional organizational skills with the ability to prioritize tasks efficiently in a busy environment. Familiarity with managing executive calendars using Microsoft Outlook Calendar or similar tools; adept at managing competing priorities seamlessly. Join us as a vital support pillar for an innovative leader whose vision transforms ideas into inspiring architectural realities! Your proactive approach combined with technical savvy will empower our team’s success while providing you with rewarding professional growth opportunities in a vibrant creative setting! Pay: $98,745\.22 \- $110,144\.53 per year Benefits: Paid time off Parental leave Relocation assistance * Tuition reimbursement Work Location: Hybrid remote in San Francisco, CA 94109