Office Administrative Assistant

Overview We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and clients alike. The ideal candidate will possess a proactive attitude, excellent communication skills, and a passion for creating an efficient, welcoming environment. In this role, you will handle a variety of administrative tasks, coordinate schedules, manage office supplies, and serve as the first point of contact for visitors and callers. Your enthusiasm and attention to detail will help foster a productive workplace where everyone can thrive. Responsibilities Manage front desk operations, including greeting visitors, answering multi\-line phone systems, and directing calls with professionalism and courtesy Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records Perform data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, spreadsheets, and word processing tools Oversee calendar management for team members, scheduling appointments and coordinating meetings efficiently Handle bookkeeping duties using QuickBooks or similar accounting software to process invoices, track expenses, and support financial recordkeeping Assist with office management duties such as ordering supplies, maintaining inventory, and ensuring the office environment is clean and functional Provide customer service support by responding promptly to inquiries via phone or email while demonstrating excellent phone etiquette and client communication skills Experience Proven clerical experience in an office setting with strong organizational skills and attention to detail Familiarity with office management tasks including filing systems, calendar coordination, and data entry Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and productivity software Experience with QuickBooks or other bookkeeping tools is a plus Strong computer literacy with the ability to adapt quickly to new software applications Excellent verbal and written communication skills; bilingual abilities are highly desirable Previous experience in customer support or front desk roles demonstrating professionalism and friendly service orientation Join us in creating an efficient workspace where your organizational talents shine! We value energetic individuals who are eager to contribute their skills in a collaborative environment. This paid position offers an exciting opportunity to develop your administrative expertise while supporting our team’s success. Description 2: \\Job title:\\ Office Assistant / Personal Assistant (Remote) \\About us:\\ ProGreen Cut \& Landscape LLC is a growing landscaping, lawn care, and snow removal company serving the Fargo\-Moorhead area. We recently acquired Manny's Lawn and Snow and we're scaling fast — we need sharp office help to keep the back office running smooth. \\What you'll do:\\ \- Run the business inbox: sort emails, draft replies, follow up with customers and leads \- Build and send quotes, proposals, and invoices \- Schedule jobs and coordinate with the field crew \- Chase down payments and follow up on overdue invoices \- Keep customer records organized and handle light data entry \- Help with seasonal pushes (snow contracts in the fall, prepay invoicing) \- General admin backup for the owner — you're the right hand \\What we're looking for:\\ \- Strong written communication — clean, professional emails \- Organized, detail\-oriented, and self\-directed \- Comfortable with Gmail, spreadsheets, and learning new software (Stripe a plus) \- Reliable and trustworthy — you'll handle customer and financial info \- Lawn/landscaping experience not required Pay: $22\.00 \- $26\.00 per hour Benefits: * Relocation assistance Work Location: Hybrid remote in Fargo, ND 58104