Idaho Travel Council Grant Administrator

ITC Grant Administrator Scope of Work Position Summary Hells Canyon Visitor Bureau dba Visit Lewis Clark Valley is seeking a contract Grant Administrator to manage compliance and financial administration of its ITC Grant award. The Contractor will ensure expenditures are properly tracked, reimbursement requests meet ITC program requirements (https://commerce.idaho.gov/tourism/itc\-grant\-program/), the program is audit\-ready, and all deadlines under the grant agreement and IDAPA 28\.02\.03 are met. Scope of Work / Key Deliverables Budget Tracking \& Reconciliation Track grant expenditures against the approved ITC budget line items Reconcile funds and verify costs are allowable under ITC program rules Confirm costs fall within the grant cycle and are properly prorated where applicable Reimbursement \& Draw\-Down Requests Prepare and submit reimbursement/draw\-down requests per ITC requirements Maintain the Summary Workbook with required line\-item detail: date, invoice number, total amount, reimbursement amount, cash match amount, and proof of payment Compile supporting documentation as a single PDF, ordered to match the Summary Workbook Verify proof of payment (bank statement, canceled check, or vendor invoice/statement) for cash match, admin wages, and overhead submissions Compliance \& Documentation Verify cash match and cost compliance for the program is accurate and documented within the program guidelines. Confirm all advertising/marketing materials submitted for reimbursement include the required ITC logo per program guidelines. Confirm all travel funded by the grant is accurately documented and complies with Idaho state travel policy. Interpret and apply ITC program rules and IDAPA 28\.02\.03 to submissions and documentation. Maintain complete, audit\-ready records and documentation trails Track and meet all financial and narrative reporting deadlines Reporting Prepare and submit required financial reports to the ITC Council/Idaho Commerce. Provide Visit Lewis Clark Valley leadership/Board with periodic status updates on grant spend\-down and compliance. Audit \& Closeout Support any ITC\-initiated audit response with documentation Reconcile final expenditures at the close of the grant cycle Archive records per program retention requirements Qualifications Experience with grant administration, nonprofit accounting, or financial compliance (state or federal grant experience preferred) Familiarity with reimbursement\-based funding and supporting\-documentation requirements Strong attention to detail and recordkeeping discipline Comfortable working independently against deadlines with minimal day\-to\-day supervision QuickBooks Online, Excel, ITC portal. This role requires ITC grant training online, but in\-person training in Boise, Idaho, is preferred. All expenses will be reimbursed. Compensation – This is a 1099 contractor role at $50 per hour, based on 16 hours per month, for the FY26\-27 ITC November 1 to October 31, 2027\. Renewed on an annual basis. Pay: Up to $10,000\.00 per year Work Location: Remote