Accounts Payable and Procurement Coordinator

Accounts Payable \& Procurement Coordinator Classification:Non\-Exempt/Hourly Job Type:Full\-Time Location: Non\-remote; onsite position; Time split between Collinsville Corporate Offices and New Baden Location ABOUT US: FCB Banks has been family owned and managed for more than three generations. Our original banks opened in New Baden and Albers in 1901 and customers quickly associated FCB with quality service, competitive rates, and personal customer care. These qualities became the pillars of our business when First Collinsville Bank opened in 1990 and we began expanding throughout the area. We streamlined and simplified banking operations and officially changed our name to FCB Banks in 2017\. Today we have seventeen locations in sixteen wonderful towns serving customers in Illinois and Missouri. We pride ourselves on being locally owned and operated as well as a valued part of the community. Since 1901 our goal at FCB Banks has always been to provide exceptional service to our valued customers. JOB SUMMARY: The Accounts Payable \& Procurement Coordinator is responsible for overseeing the Bank’s accounts payable and centralized procurement functions. This position ensures the prompt and accurate processing and payment of Bank expenses while coordinating vendor relationships, purchasing, inventory, and distribution of supplies across Bank locations. The Accounts Payable \& Procurement Coordinator also performs account reconciliations, financial reporting, Positive Pay administration, records management, and other account\-related responsibilities while maintaining appropriate internal controls and compliance with Bank policies and procedures. PRIMARY RESPONSIBILITIES \& DUTIES: Oversees the timely and accurate processing and payment of Bank invoices and expenses. Provides daily work direction to the Accounts Payable \& Procurement Assistant, including assigning and prioritizing work, reviewing completed work for accuracy and compliance with established procedures, providing guidance and training, and escalating performance concerns to management as appropriate. Trains and provides ongoing guidance to the Accounts Payable \& Procurement Assistant, ensuring assigned duties are performed accurately, efficiently, and in accordance with Bank procedures and internal controls. Reviews incoming invoices for accuracy, appropriate documentation, proper authorization, and compliance with established approval authority. Obtains appropriate management approval for expense items exceeding established authority levels. Oversees the processing, printing, and signing of expense checks on a daily basis. Balances and reconciles expense and accounts payable\-related accounts and researches discrepancies as necessary. Serves as a primary point of contact for accounts payable matters and works with employees and vendors to resolve invoice and payment discrepancies. Oversees the Bank’s centralized purchasing and supply management function to ensure locations have the supplies necessary for efficient operations. Coordinates monthly ordering, inventory, and distribution of general supplies to Bank locations. Maintains relationships with multiple vendors, compares pricing and purchasing options, and seeks competitive pricing and cost\-effective solutions. Monitors supply needs and inventory levels to help control costs and avoid unnecessary or duplicate purchases. Coordinates special supply and purchasing requests from Bank locations and departments as needed. Processes Deluxe check reports and reconciles the related check commission checking account. Prepares and processes reports related to dues and subscriptions, donations, CRA\-related donations, advertising, and public relations expenses. Maintains accurate and organized accounts payable documentation and filing systems to support internal reviews, audits, and regulatory examinations. Oversees the Bank’s Positive Pay transactions and related daily processes to assist in identifying discrepancies and preventing check fraud. Coordinates the destruction of applicable Bank records in accordance with established records retention schedules and expiration dates. Prepares and files quarterly sales and use tax returns and maintains appropriate supporting documentation. Assists with month\-end, quarter\-end, and year\-end accounting activities related to assigned responsibilities. Maintains confidentiality of Bank, employee, vendor, and financial information. Identifies opportunities to improve accounts payable and procurement processes, strengthen internal controls, and increase operational efficiency. Maintains knowledge of Bank policies and procedures applicable to assigned responsibilities. Assists with accounting, purchasing, and operational projects as needed. Performs additional duties and responsibilities as needed. TECHNICAL SKILLS \& REQUIREMENTS: Strong understanding of accounts payable processes and general accounting principles. Strong attention to detail and ability to maintain a high degree of accuracy when processing financial transactions. Strong organizational and time\-management skills with the ability to manage multiple responsibilities and deadlines. Ability to independently research and resolve invoice, payment, account, and vendor discrepancies. Ability to exercise sound judgment and work within established approval authorities and internal controls. Strong analytical and problem\-solving skills. Ability to effectively manage vendor relationships and evaluate pricing and purchasing options. Ability to coordinate purchasing and supply needs across multiple Bank locations. Proficiency with Microsoft Office applications, including Excel, Word, and Outlook. Strong written and verbal communication skills. Ability to establish and maintain effective working relationships with employees, management, vendors, and service providers. Ability to handle confidential and sensitive financial information with discretion. Ability to work independently while effectively contributing as part of a team. Ability to identify opportunities for increased efficiency, improved processes, and cost savings. QUALIFICATIONS: High school diploma or equivalent required. Associate’s or Bachelor’s degree in Accounting, Business Administration, Finance, or a related field preferred. Minimum of two years of experience in accounts payable, accounting, bookkeeping, banking operations, or a related field preferred. Previous experience processing invoices, maintaining financial records, or coordinating purchasing activities preferred. Experience working with accounting, accounts payable, or financial software systems preferred. WORKING ENVIRONMENT \& DEMANDS: Work is performed primarily in a professional office environment. Frequent use of a computer, calculator, copier, scanner, telephone, and other standard office equipment. Regular interaction with Bank employees, management, vendors, and service providers. Regular responsibility for handling invoices, financial records, checks, supplies, and other Bank materials. Work requires the ability to manage multiple priorities and meet recurring daily, monthly, quarterly, and annual deadlines. Occasional additional hours may be required to meet month\-end, quarter\-end, year\-end, audit, or other business needs. Occasional travel between Bank locations may be required. Prolonged periods of sitting while performing computer and administrative work. Frequent use of hands and fingers to operate a keyboard, mouse, calculator, telephone, and other office equipment. Frequent viewing of computer screens, invoices, reports, and other written documents. Frequent viewing of computer screens, invoices, reports, and other written documents. Regular standing and walking to perform purchasing, inventory, filing, and supply distribution responsibilities. Occasional bending, reaching, stooping, pushing, and pulling when handling supplies, files, and records. Ability to occasionally lift and carry office supplies, files, boxes, and other materials weight up to 25 pounds. Ability to move throughout Bank facilities as necessary to perform assigned responsibilities. BENEFITS: $22\.00 \- $32\.50 per hour, eligible for performance\-based bonuses and incentives Health, Dental, Vision Insurance Group Life Insurance 1x annual salary, 100% paid by the bank Long\-Term Disability insurance, 25% paid by the bank Voluntary Life Insurance and Accidental Death and Dismemberment Insurance Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA) Employee Assistance Program, Travel Assistance and Life Services Tool Kit Paid time off including Vacation, Personal and Sick leave Partially\-paid Parental Leave for eligible employees 401(k) with company match for eligible employees DISCLAIMER: The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities. FCB Banks retains the right to change or assign other duties to this position. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities. FCB Banks retains the right to change or assign other duties to this position. Equal access to programs, services and employment opportunities is available to all persons without regard to age, ancestry, citizenship, status, color, physical or mental disability, genetic information, marital status, military status, national origin, race, religion, sex (including pregnancy), sexual orientation, or any other basis protected by federal, state, and/or local law. In accordance with the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the FCB Human Resources Department. Examples of reasonable accommodations include making a change to the application process; providing written materials in an alternate format such as braille, large print, or audio recording; using a sign language interpreter; using specialized equipment; or modifying testing conditions. Applicants have rights under Federal Employment Laws Equal Employment Opportunity Poster Equal Employment Opportunity Supplement Family and Medical Leave Act (FMLA) Employee Polygraph Protection Act*