Administrative Assistant - Registrar's Office

Community Christian College Part\-Time Registrar’s Office Administrative Assistant Department: Registrar’s Office Reports To: Registrar Employment Status: Part\-Time Salary: $20\.00 Work Location: On\-line Position Summary Community Christian College (CCC) is seeking a dependable and detail\-oriented Part\-Time Registrar’s Office Administrative Assistant to provide administrative and clerical support to the Registrar’s Office. This position will assist with maintaining accurate student academic records, processing student requests, responding to inquiries, and supporting the day\-to\-day operations of the Registrar’s Office. The ideal candidate will be organized, professional, highly attentive to detail, comfortable working with confidential student information, and able to work effectively with students, faculty, staff, and administrators. Essential Duties and Responsibilities Provide administrative and clerical support to the Registrar and Registrar’s Office. Maintain accurate and confidential student academic records in the College’s student information system. Assist with processing student registration, withdrawals, schedule changes, transfers, and other academic record transactions. Assist with transcript requests, enrollment verifications, degree verifications, and other student record requests. Review documents and student records for completeness and accuracy. Assist with data entry and routine updates to student academic records. Prepare reports, correspondence, forms, spreadsheets, and other Registrar’s Office documents. Respond to routine questions from students, faculty, staff, and other authorized individuals regarding registration and academic records. Direct questions requiring professional or policy\-level judgment to the Registrar. Assist with degree audits, graduation preparation, and related administrative tasks. Assist with maintaining accurate records related to student enrollment and academic progress. Help ensure that Registrar’s Office procedures are followed consistently and accurately. Maintain appropriate confidentiality and security of student records in accordance with FERPA and College policies. Assist with audits, reporting, accreditation requirements, and other compliance\-related record requests as directed by the Registrar. Scan, organize, file, and maintain electronic and physical records as necessary. Assist with special projects and other administrative duties assigned by the Registrar. Qualifications Required: High school diploma or equivalent. Strong organizational and administrative skills. Excellent attention to detail and accuracy. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive student information appropriately. Basic proficiency with Microsoft Office, including Word and Excel. Ability to learn and effectively use the College’s student information and administrative systems. Ability to work independently while also functioning effectively as part of a team. Preferred: Previous experience in a college or university Registrar’s Office, admissions office, student services department, or other higher education administrative setting. Experience working with student information systems. Familiarity with FERPA and the handling of confidential educational records. Previous experience with academic records, registration, transcripts, degree audits, or graduation processing. Knowledge, Skills, and Abilities The successful candidate should demonstrate: Exceptional attention to detail. Strong organizational and time\-management skills. Professional and courteous customer service skills. Ability to prioritize multiple tasks and meet deadlines. Ability to work with confidential information with discretion and integrity. Ability to identify errors and inconsistencies in records and documents. Ability to communicate effectively with students, faculty, staff, and administrators. Ability to follow established procedures while recognizing when an issue should be referred to the Registrar. Ability to work effectively in a Christian higher education environment and support the mission and values of Community Christian College. Physical and Work Requirements Ability to perform routine office duties, including computer work, filing, scanning, copying, and document handling. Ability to sit and work at a computer for extended periods. Ability to communicate effectively by telephone, email, and in person. Confidentiality and Compliance Because this position will have access to student educational records, the Administrative Assistant must maintain strict confidentiality and comply with FERPA, College policies, and all applicable federal and state requirements governing student records. Employment Conditions This is a part\-time position. The regular work schedule and number of hours per week will be established by the Registrar based upon departmental needs. Community Christian College is committed to providing an environment that supports its Christian mission and educational purposes. All employees are expected to conduct themselves professionally and in a manner consistent with the policies, standards, and mission of the College. Pay: $20\.00 \- $25\.00 per hour Expected hours: 29\.0 per week Work Location: Remote