Personal Assistant

Job Overview:We are seeking a reliable, caring, and organized Personal Assistant to assist The Flack Family .The ideal candidate is patient, proactive, and comfortable working closely with a child, following routines, and maintaining a safe supportive environment. You will play a crucial and vital role in ensuring the executive's day\-to\-day operations run smoothly and the development of their daughter. Your expertise in organization, communication, and multitasking will support The Executive in achieving his professional and personal goals. Childcare Provide daily supervision and nurturing care for our 10 year old daughter Support and encourage emotional well\-being, confidence and social development Assist with morning and evening routines (e.g. dressing, hygiene, packing for school.) Help with homework, reading, and school projects as needed; encourage good study habits. Engage in age\-appropriate activities (games, crafts, outdoor play, sports) Prepare or assist with simple meals and snacks Monitor and supervise use of screens, devicesand internet. Apply family rules as designated. Communicate respectfully, model positive behavior, and reinforce family values. Respond appropriately to Charlie’s needs, questions, and any mistakes or challenges. Transportation Transport the child safely to and from: School (Pickup and drop\-off as scheduled). Extracurricular activities (Sports, music, tutoring, clubs). . Maintain a clean, safe and child\-friendly vehicle; keep emergency contact information available. Plan travel routes and times to avoid delays; communicate promptly if there are changes or delays. Follow all traffic laws and safe driving practices; hold a valid driver’s license and a safe driving record. Calendar Management: Schedule and manage appointments, meetings, and travel arrangements with specific coordination with the SMC Executive Assistant. Communication Liaison: Serve as the primary point of contact between Mr. Flack and internal/external stakeholders, businessesand affiliated services.Office Management: Maintain an organized home office environment, including supplies and equipment.Confidentiality: Handle sensitive information with discretion and professionalism. A background check, confidentiality agreement, non\-disclosure and similar legal documents will be required to ensure confidentiality. Event Planning and Reservations: Coordinate corporate and personal events as needed. Home Management: Mr. Flack travels extensively. The personal assistant will ensure cleaning crews, maid services and applicable home providers are properly utilized and provideaccess to the home while Mr. Flack is on travel. This along with ensuring upon their departure that the home and its contents are secure. The Personal Assistant will also work with the management company or mortgage company to ensure all leases, mortgages, insurance and associated documentation are completed, filed and correlated in an organized manner. Logistics, Travel and Transportation: The Assistant will support Mr. Flack with Airfare, transportation services and logistics regarding travel. This is in conjunction with work travel that may be extended for personal reasons. On occasion the Personal Assistant may be asked to travel with Mr. Flack and his family to ensure Wellness and Health: The assistant will work with Blue Cross Blue Shield to ensure all medical and health submissions are completed in a timely and complete manner. Additionally, the Personal Assistant will schedule appointments for Doctors appointments, massage appointments and other health and wellness services as required. \-Groceries and Household Supplies: The Personal Assistant will ensure there is a complete inventory of groceries and household supplies as provided by Mr. and Mrs. Flack. These supplies may be inventoried at the beginning of each month and ordered for storage on a monthly basis using the company supplied credit card. Organizing and Cleaning: The Personal Assistant is in charge of organization and ensuring that cleaning staff and maintenance for the home are performed on a regular basis and scheduled accordingly. The overall organization and cleanliness of the home will be determined by the Personal Assistant and maintained at the highest levels. Travel and Concierge Services: The Personal Assistant will work with the Travel Concierge team to ensure all aspects of travel are properly scheduled and prepared. This includes Airfare, connections, accommodations and events while on travel. The Personal Assistant will make sure that Passports are up to date and all appropriate information is entered for the appropriate officials. \-\\File and Correlate\\: The Personal Assistant will organize, file and correlate all documents. These include receipts, taxes and other mission critical materials at the residence. PreferredEducation: Bachelor’s degree in business administration or a related field preferred.Experience: 3\+ years of experience as an executive assistant or personal assistant in a corporate setting.Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Communication: Excellent verbal and written communication skills.Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and handle multiple responsibilities.Problem Solving: Proactive approach to identifying issues and implementing solutions.Interpersonal Skills: Ability to build relationships and work collaboratively with a diverse range of individuals. Valid United States Passport: The Personal Assistant from time to time may be called upon to travel with the Executive and his family to various foreign locations. All expenses and travel will be paid by the Executive. Responsibilities while on travel may include but not limited to the following: Logistics, Watching the Executives Daughter, shopping, other tasks as necessary. Other Preferred Qualifications:\- Experience in a similar industry (e.g., finance, technology, healthcare).\- Familiarity with project management tools and CRM software.\- Additional language proficiency is a plus.Work Environment:\- Fast\-paced corporate setting from home of Executive and Offices. \- Self Starter, motivated and knows how to execute \- May require occasional extended hours or travel. Pay: $35\.00 \- $45\.00 per hour Benefits: 401(k) Dental insurance Flexible schedule Work Location: On the road