Recruitment Assistant

Location: Socorro, TX 79927 Job Type: Full\-Time \| Permanent \| Hourly Schedule: Mon.\- Fri. Language: English \| Bilingual (preferred) Position Summary The Recruitment Assistant provides administrative and onboarding support to Wiwynn’s Recruitment function, with primary responsibility for employee ID number creation, badge ID preparation, ITSR ticket submission, onboarding list coordination, and related pre\-employment administrative activities. This role works closely with recruiters, staffing agencies, Training \& Development, IT, Security, HR Operations, and other internal partners to ensure new employees are properly prepared for orientation and their first day of work. The Recruitment Assistant is responsible for maintaining accurate onboarding information, completing required administrative transactions on time, and identifying discrepancies before they affect employee access, orientation, system setup, or start dates. Key Responsibilities New Hire \& Onboarding Administration Maintain and coordinate Recruitment’s new\-hire onboarding lists for contingent and direct\-hire employees. Verify employee name, position, department, department code, supervisor, shift, work location, start date, and employment type before onboarding information is finalized. Provide accurate onboarding information to Training \& Development within established timelines. Track additions, cancellations, reschedules, no\-shows, and other onboarding changes. Communicate updates promptly to recruiters, staffing agencies, Training \& Development, and other appropriate departments. Reconcile onboarding lists with Recruitment records to identify missing or conflicting information before orientation. Badge ID Creation \& Coordination Coordinate creation of employee identification badges for new hires. Collect and verify required employee information and badge photographs. Ensure badge information reflects the employee’s correct name, ID number, company, location, and other required information. Coordinate with Security or other responsible departments regarding badge activation, corrections, replacements, or access\-related issues. Maintain accurate records of badge requests and completion status. Escalate badge or access issues that could prevent an employee from beginning work as scheduled. Employee ID Number Creation Create or coordinate employee identification numbers in accordance with established HR procedures. Verify that employee information is accurate before generating or assigning an employee ID. Prevent duplicate employee records and report potential duplicate or conflicting information. Maintain logs of assigned employee numbers as required. Coordinate corrections with HRIS, HR Operations, or other appropriate HR partners. ITSR Ticket Submission Prepare and submit ITSR or related IT service requests for new employees as required. Ensure ticket information accurately reflects employee name, ID, department, supervisor, position, location, start date, and requested system or equipment needs. Track open requests and follow up on pending items prior to employee start dates. Coordinate with IT and Recruitment regarding missing information, corrections, or urgent requests. Maintain documentation of submitted and completed tickets. Escalate delays that may affect new\-hire readiness. Staffing Agency \& Internal Coordination Communicate with staffing agencies regarding missing or inaccurate onboarding information. Assist recruiters with obtaining documentation necessary to complete onboarding requirements. Coordinate routine onboarding information between Recruitment, Training \& Development, IT, Security, HR Operations, and staffing partners. Route non\-routine questions or exceptions to the appropriate recruiter or Recruitment Supervisor. Data \& Record Maintenance Maintain accurate onboarding spreadsheets, trackers, rosters, and electronic files. Review information carefully before submission to other HR functions. Assist with routine audits and reconciliation of onboarding records. Correct administrative discrepancies when authorized and escalate system or data issues when necessary. Maintain confidentiality of employee and candidate information. General Recruitment Support Provide routine administrative support to recruiters during periods of increased hiring volume. Assist with document preparation, filing, scanning, data entry, and record organization. Support standardized candidate or new\-hire communications as assigned. Assist with other Recruitment administrative responsibilities based on business needs. Education/Experience High school diploma or GED required. Associate degree in Human Resources, Business Administration, Office Administration, or related field preferred. 2–4 years of administrative, HR, recruiting, staffing, data\-entry, or office\-support experience preferred. Experience supporting onboarding or high\-volume administrative processes is a plus. Manufacturing, warehouse, or staffing\-agency experience preferred. Knowledge / Skills / Abilities Strong attention to detail and data accuracy. Strong organizational and follow\-up skills. Ability to process a high volume of employee information accurately. Proficiency in Microsoft Outlook, Excel, and Word. Ability to learn HRIS, ticketing, badge, and onboarding systems. Strong data\-entry and recordkeeping skills. Professional written and verbal communication. Ability to coordinate with multiple departments and external staffing partners. Ability to prioritize time\-sensitive onboarding activities. High level of discretion when handling confidential employee information. Dependable attendance and consistent follow\-through. Bilingual English/Spanish preferred. Work Environment Primarily office\-based position supporting manufacturing and warehouse operations. Frequent interaction with Recruitment, Training \& Development, IT, Security, HR Operations, staffing agencies, and new employees. Workload may increase significantly during large onboarding classes and high\-volume hiring periods. Physical Demands Ability to sit and work at a computer for extended periods. Frequent use of standard office equipment. Ability to stand and walk as necessary to coordinate onboarding and badge activities. Ability to communicate effectively in person, by telephone, email, and virtual platforms. ADA / Reasonable Accommodation Statement Wiwynn is committed to providing reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Applicants or employees who require accommodation should notify Human Resources. Equal Employment Opportunity (EEO) Statement Wiwynn is an Equal Opportunity Employer. All employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status. We are committed to creating an inclusive and diverse workplace. Disclaimer This document describes the position currently available and does not constitute an employment contract. Wiwynn reserves the right to modify job duties or responsibilities at any time. This description outlines the general nature of the work and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Pay: $21\.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Application Question(s): Are you authorized to work in the United States without sponsorship? What are your salary expectations? Work Location: In person