Part-Time Administrative/Operations Assistant (Remote — MUST RESIDE IN CA)

Hatch Henderson Fivel LLC \| 18–25 hours/week \| Condensed into 2–3 days Part\-Time Administrative/Operations Assistant (Remote — Southern California) About the Role Hatch Henderson Fivel (HHF), a boutique national legal recruiting firm, is looking for a detail\-oriented, tech\-comfortable administrative/operations professional to support our distributed team of three firm partners and our Operations Manager, to whom this role reports. This is a genuinely flexible part\-time position — 18–25 hours per week, condensed into 2–3 weekdays depending on your schedule and our needs. We're looking for someone who wants a stable, ongoing part\-time role, not a stepping stone. For the right person, there's real potential to grow into more hours, and eventually full\-time, as the firm scales. If you're a professional looking for meaningful part\-time work that fits around other commitments — while still being taken seriously and given real responsibility — we'd love to hear from you. About Hatch Henderson Fivel At HHF, our mission is to help high\-quality lawyers find their ideal career paths, and help law firms find the best legal talent for their needs. We're a fully distributed team that values a productive, flexible, and genuinely enjoyable working environment. Our core team has worked together for years across companies, and we place a high value on trust, collaboration, and clear communication. Learn more at www.hhflegalsearch.com. What You'll Do Conduct research, compile data, and draft, edit, and proofread a range of documents — reports, notes, contracts, presentations, and correspondence — with sound judgment on content, accuracy, and completeness Assist the Ops Manager with calendars and scheduling for firm partners Draft and review communications on behalf of firm executives as requested Organize and prepare for meetings: research, gathering materials, and logistics (calendar and video invites, etc.) Maintain records, files, and our firm's CRM database through accurate data entry and upkeep Join weekly firm meetings to take and distribute notes Take on other related duties as they come up — we're a small team and roles here have some range What We're Looking For Prior administrative, executive assistant, or operations support experience (legal industry experience is a plus, but not required — genuine interest in learning the field goes a long way) Excellent written and verbal communication skills Strong working proficiency in Microsoft Office (Excel, Word, Outlook) and comfort picking up new tools and systems Strong internet research skills Excellent organizational skills, attention to detail, and time management Ability to multitask, prioritize, and manage shifting priorities independently A proactive, team\-oriented mindset and professional discretion — you'll be handling sensitive information A reliable, self\-directed home\-office setup, since this is a fully remote role Why Work With Us True flexibility: condense your hours into the days that work for you A close\-knit, collaborative distributed team — not a big, impersonal firm Real responsibility and visibility with firm leadership from day one Room to grow: potential path to increased hours or full\-time work Location: Remote (candidates must be based in the USA, with preference to California; Southern California is preferred) Hours: 18–25 hours/week, 2–3 days Reports to: Operations Manager To apply, please submit your resume and cover letter along with a brief note about your availability and interest in the role. Applications accepted via Indeed as well as via email: Claudia Mays, Operations Manager: cmays@hhflegalsearch.com Pay: $20\.00 \- $22\.00 per hour Expected hours: 18\.0 – 25\.0 per week Benefits: Flexible schedule Work Location: Remote