Office Assistant

Affiliated Office Address Baltimore, MD, United States Requisition ID 122433 Date Created September 04, 2026 Job Family Administrative Services Job Subfamily General Admin Suppt Job Function Development and Alumni Relations Exempt Status Non\-Exempt Shift Type Casual / On Call Schedule 20 Hours Per Week Worksite 02\-MD:Mount Washington Campus Work Modality Hybrid: On\-site 60\-89% of hours worked (Ex: 3\-4 out of 5 days/week) This part\-time position supports the Johns Hopkins University Alumni Signature Events Team in planning and executing Alumni Weekend, Young Alumni Weekend, Annual Golf Outing, Alumni Council’s leadership weekend, etc. The role assists with event preparation, logistics, and on\-site support, with some evening and weekend hours required. The Office Assistant provides general clerical and administrative support to the assigned office or department. Specific Duties \& Responsibilities: Maintain calendar and schedule appointments and meetings. Complete various requests for office supplies and equipment. Assist with preparation of correspondence, manuscripts, and grant proposals. Type, format, edit, and proof materials and communications. Support the coordination and execution of special events. Make routine travel and hotel accommodations. Organize and maintain paper and electronic files. Perform data entry. Open, sort and screen mail. Support and organize various office activities and/or priorities. Collect documents and scan physical documents into digital formats. Resolve inquiries and advise on university procedures as needed. Greet and assist visitors and customers. Answer telephone, screen and assist callers, and relay messages. Other duties as assigned. In addition to the duties listed above, the Office Assistant will: Assist with Alumni Weekend event setup, breakdown, and on\-site operations, including registration areas, signage placement, and guest flow support. Support event logistics by preparing materials such as name badges, attendee packets, and check\-in lists. Help monitor event spaces during programs to address real\-time needs and escalate issues to the Signature Events Team as needed. Provide front\-line customer service to alumni, guests, and campus partners by answering questions and directing attendees throughout the weekend. Minimum Qualifications High school diploma or graduation equivalent. Six months of related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Event Planning and Logistics Skills Experience coordinating event preparation, managing logistics, and providing on\-site event support. Ability to organize multiple tasks, pay close attention to detail, and work effectively during evenings and weekends as needed. Microsoft Office Applications (especially Excel and Outlook) Proficiency with Microsoft Excel for tracking event details, attendee lists, budgets, or schedules. Proficiency with Microsoft Outlook for managing calendars, coordinating meetings, and communicating with team members and event participants. Strong communication and customer service skills. Ability to assist with physical event setup and breakdown, including lifting and carrying materials. Classified Title: Office Assistant Job Posting Title (Working Title): Office Assistant Role/Level/Range: ATO 37\.5/02/OC Starting Salary Range: Minimum: $31,395 \- Maximum: $50,505 (targeted salary: $20 per hour; commensurate with experience) Employee group: Casual / On Call Schedule: 20 Hours Per Week FLSA Status: Non\-Exempt Location: Mount Washington Campus Department name: 10001644\-Human Resources Personnel area: University Administration Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits\-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non\-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre\-employment background check. Johns Hopkins is committed to hiring individuals with a justice\-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job\-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law https://www.eeoc.gov/sites/default/files/2023\-06/22\-088\_EEOC\_KnowYourRights6\.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre\-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711\. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre\-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2\) MMR vaccines; two (2\) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre\-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.