Administrative Assistant

Position: Administrative Assistant Job Type: Full\-Time Start Date: September 28th, 2026 Location: In\-Person Compensation: Starting at $20\.40 per hour \+ bonus eligible Summary: Global Registration Services and American Law Label are the leaders in registration and law label services. The mission of Global Registration Services, Inc. is simple: to create and offer proprietary services to the bedding, furniture, plush toy, and quilted clothing industries (manufacturers, importers, distributors, retailers, state departments, officials \& inspectors) that will reduce and avoid unnecessary costs, add and increase efficiencies, save time and help create a compliant marketplace. The Administrative Assistant will support various departments of Global Registration Services and American Law Label. An individual in this role will be responsible for providing administrative support across various departments, including general office administration, data entry, client communication, shipping coordination, and compliance\-related tasks. Additional responsibilities may be assigned by Management as needed. Responsibilities: Monitor and maintain office supply inventory, including placing and tracking orders. Coordinate and oversee general office maintenance and upkeep. Develop and maintain organized physical and digital systems that support efficient daily operations. Prepare shipping documentation and coordinate shipments through multiple carriers. Provide email support across multiple shared inboxes. Utilize the customer database to manage and maintain client accounts. Communicate with clients via email regarding services, account information, and compliance requirements. Utilize multiple state databases to establish and maintain pending compliance requirements. Complete additional administrative tasks as assigned by Management. Required Skills: High school diploma or equivalent 2 years of data entry or administrative experience Comfortable utilizing multiple systems to accomplish tasks Attention to detail Appreciation for customer satisfaction Critical thinking and problem\-solving Strong communication and organizational skills Preferred Skills: Familiarity and comfort with macOS Managing tasks in a Project Management platform (e.g., Monday.com, Asana) What Makes Us Different? Responsibility and Growth – You help develop and support important business systems while learning new methods and techniques. As the go\-to person, you acquire the skills to do it all including requirements gathering, design and architecture, to development, to deployment and support. Autonomy and Impact – Working at our small, successful private company is fun and flexible. The people are nice, bureaucracy is minimal, and your work directly contributes to company success. Skill Development – We provide professional training opportunities such as industry conference attendance and book allowance. Work\-life balance –This position is in\-person with the opportunity for intermittent remote work. We offer a quarterly wellness stipend and fully covered medical, dental, vision, life, and short\-term disability. Global Registration Services also supports parents through a parental leave program. In addition, this position offers 5 days of paid vacation to start, ten standard annual holidays, and three sick days. After a year, everyone is able to take up to three weeks of non\-consecutive paid vacation. At this point, you will also become eligible to participate in the company’s retirement program. All candidates must be legally eligible to work in the United States without sponsorship and reside locally. Sorry, no visa sponsorships or transfers available. Consulting companies, staffing agencies, and third\-party recruiters need not apply. Job Type: Full\-time Pay: From $20\.40 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Vision insurance Education: High school or equivalent (Required) Ability to Relocate: Tucson, AZ 85710: Relocate before starting work (Required) Work Location: In person