ssistant to the Executive Assistant – Admin & Office Support

Administrative Assistant – Filing, Data Entry \& Front Desk Support Bluffton, SC \| Full\-Time, In\-Office \| $18–$23/hour depending on experience About Us Aanya Vaishali Corporation is the corporate office for a family of Lowcountry businesses spanning retail convenience and liquor stores, commercial real estate, and a premium spirits brand. Our office handles HR, payroll, billing, licensing, and administration for all of them. It's a fast, hands\-on environment where the work is real and the people are treated well. The Role We are hiring an Administrative Assistant to support our Executive Assistant and take on overflow work from the EA, executive leadership, and the Owner. This is the person who keeps the paperwork, the filing, and the front desk running so nothing slips. If you take pride in accuracy, in a well\-organized file system, and in being the person who gets it done without being asked twice, you will do well here. What You'll Do Records, Filing \& Document Management Maintain organized physical and digital filing systems across multiple business entities Scan, upload, and file bills, invoices, statements, and contracts to our shared drive using our required naming and folder conventions every time, no exceptions Retrieve documents on request quickly and accurately Keep records current, complete, and audit\-ready Data Entry Enter invoices, vendor information, and business records with a high degree of accuracy Review your own work and catch errors before they move downstream Assist with spreadsheet updates, logs, and trackers Front Desk \& Reception Greet visitors, vendors, and employees professionally and warmly Answer and route incoming calls and take clear messages Receive and distribute mail and deliveries; prepare outgoing mail and shipments Keep the reception and common office areas presentable Errands \& Runs Bank deposits, post office, office and store supply runs, permit and licensing drop\-offs, and occasional store visits Local driving during the workday using your own reliable vehicle Overflow \& General Support Take on tasks handed off by the Executive Assistant, executive leadership, or the Owner and see them through to completion Assist with meeting prep, expense receipts, calendar coordination, and light project support Handle confidential business information with complete discretion What We're Looking For 2\+ years in an administrative, office assistant, receptionist, or clerical role Demonstrated accuracy in data entry, this is the single most important skill for this job Strong organizational instincts and a system\-oriented mind; you like things labeled and where they belong Comfortable with Google Workspace (Drive, Docs, Sheets, Gmail) and Microsoft Office Clear, professional written and verbal communication Valid driver's license, clean driving record, and a reliable insured vehicle Able to take direction from more than one person and prioritize sensibly when work comes from several directions Dependable attendance and punctuality High school diploma or equivalent required; associate degree a plus Nice to Have Bilingual English/Spanish Experience with QuickBooks, AP or invoice processing Retail, convenience store, real estate, or multi\-entity business experience Notary commission (or willingness to become one — we'll pay for it) Schedule \& Environment Monday–Friday, full\-time, in our shared open office. Occasional flexibility needed around deadlines. This is not a remote or hybrid position. Compensation \& Benefits $18–$23/hour based on experience Mileage reimbursement for business driving Paid time off and holidays Health insurance / 401(k) / other Stable, growing, owner\-operated company with room to grow into higher\-level administrative or accounting work To Apply Submit your resume through Indeed. In your application message, please include one sentence describing the filing or organizational system you are most proud of building or maintaining. Aanya Vaishali Corporation is an Equal Opportunity Employer. All offers are contingent on a background check and motor vehicle record check. Pay: $18\.00 \- $23\.00 per hour Expected hours: 40\.0 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Language: Spanish (Required) Ability to Commute: * Hardeeville, SC 29927 (Required) Work Location: In person