Administrative Assistant

Job Overview We are seeking a dedicated and organized Administrative Assistant to support our executive staff. This role involves working closely with senior leadership to manage communications, coordinate schedules, and provide essential assistance to ensure smooth daily operations. The ideal candidate will be proactive, detail\-oriented, and able to handle multiple tasks efficiently in a fast\-paced environment. Responsibilities Answering Phones Checking and responding to emails via outlook Collecting and distributing mail Organizing and maintaining files, records and supplies Organizing and maintaining engineering and geology library General administrative tasks including supporting field supervision with scheduling Scanning and electronic filing of project reports, maps, field and lab data Assist Billing Manager with emailing client invoices or uploading to Ariba or Supplier Portal Assist Billing Manager in all collection activities including printing statements, maintaining 60\+day aging list and following up Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software for efficient office operations Strong computer literacy with excellent typing skills and data entry accuracy Exceptional organizational skills with the ability to multitask effectively in a fast\-paced environment Excellent phone etiquette and communication skills for handling customer support and client inquiries via phone or email Adaptability to changing priorities and multitasking effectively, organized Previous office management or administrative experience that demonstrates reliability, attention to detail, and time management prowess Join us in creating a positive impact through your organizational talents! This role is perfect for motivated individuals who thrive on helping others stay organized while delivering outstanding service. We value energetic professionals ready to contribute their skills in a collaborative setting. Pay: $20\.00 \- $25\.00 per hour Expected hours: 40\.0 per week Benefits: 401(k) * Paid time off Work Location: In person