Intake Deputy

Summary ----------- The Intake Deputy performs duties which include case initiation, records management, and collecting court fees. The incumbent provides procedural information and customer service, and ensures incoming documents conform to federal and local rules. Learn more about this agency This job is open to ----------------------- ### The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Duties ---------- Receive and review incoming paper and electronic case related documents to determine conformity with appropriate rules, practices, and court procedures. Examine all pleadings to determine the jurisdiction of the court and accept those that conform to federal and local rules of practice. Check for prior or prohibited filing(s). Monitor for release of exhibits and sealed documents. Issue all civil processes such as summonses, subpoenas, writs of garnishment, execution, attachment, and the like. Open cases in the Case Management/Electronic Case Files system (CM/ECF) upon receipt of initiating documents such as complaints, indictments, or petitions. Close cases upon receipt of terminating documents such as judgments and closing orders. Scan, create PDF files, enter data, and upload documents into the CM/ECF system, including pleadings, petitions, motions, complaints, minutes, orders, and proceedings as necessary to maintain the accuracy and completeness of the electronic case file. Provide front line customer service, answer telephones, and provide appropriate procedural information to litigants, the public, chambers, and clerk's office staff. Assist the public in the use of computerized records and information databases. Receive and process checks and money\-orders in accordance with internal control polices. Verify attorneys' authority to practice before the court. Accept attorney admission applications. Assist in administering attorney admission oaths, maintain attorney admissions databases, and issue admission certificates. Sort, classify, and file case documents and records. Retrieve and copy files for the public, court personnel, attorneys, and others. Certify court documents. Utilize various computer programs, various electronic databases, and information systems to obtain case information to respond to inquiries, track the movement of files and records, and perform word processing. Operate personal computer, mailing, copying, records, and scanning equipment. Assist with assigning case numbers to new cases, assign cases to judges and process documents in accordance with established procedures. May assist in reviewing certain electronic filings in CM/ECF for accuracy, completeness, and identification/correction of errors. Assist with service of process of court\-initiated pleadings to pro se parties and utilizing the sealed document program for service of sealed documents to attorneys and other federal agencies. Assist with the review of incoming appellate cases for readiness to proceed. Assist in the preparation of documents and files for forwarding to the Court of Appeals. Assists with general jury service questions and processes as needed. Receive and sort mail, deliver mail and packages to chambers as necessary. Monitor, order, receive, and distribute supplies. Other duties as assigned. Requirements ---------------- ### Conditions of employment This is a sensitive position within the Judiciary. The successful candidate is hired provisionally, pending the results of an FBI fingerprint and criminal background check. Employees must adhere to the Code of Conduct for Judicial Employees. Accepted service appointments are AT WILL and can be terminated with or without cause by the court. Electronic Funds Transfer is mandatory for salary payments The optional background information questions on the AO78, Application for Federal Judicial Branch Employment, are not required to be answered for this position. ### Qualifications To qualify for this position a candidate must have graduated from high school or equivalent and have one year of specialized experience. Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. ### Education High School diploma or equivalent ### Additional information The United States District Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. More than one position may be filled from this posting. If a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Clerk of Court may elect to select a candidate from the applicants who responded to the original announcement without posting the position. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits ======== The judiciary offers several exceptional benefits to its employees. As a judiciary employee, you may be eligible to participate in the following benefits programs: Health Insurance Dental and Vision Insurance Thrift Savings Plans (Retirement savings plan) with a government matching contribution Life Insurance Paid Annual and Sick Leave 13 Federal Holidays per year Flexible Spending Accounts (Medical and Dependent Care) Commuter Benefit Program Long Term Care Insurance Additional information about federal judiciary benefits and compensation can be found on the United States Courts website career page at: Benefits How you will be evaluated ----------------------------- You will be evaluated for this job based on how well you meet the qualifications above. Candidates will be evaluated based on their experience and skills that closely aligned with the requirements of the position. Required Documents ---------------------- INCOMPLETE APPLICATION PACKAGES WILL NOT BE CONSIDERED Cover letter detailing why you are applying for this position and what qualities, characteristics and abilities you will bring to the position. Resume Completed AO\-78, Application for Judicial Branch Federal Employment \- Found at www.uscourts.gov Most recent performance appraisal from current employer See 'How to Apply' for instructions. ### If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply ---------------- Complete applications should be submitted in a single PDF document via e\-mail to hr@ncwd.uscourts.gov. Please reference Job Announcement \# 26\-12\. ### Agency contact information Human Resources Email hr@ncwd.uscourts.gov Address US District Court Western Dis of North Carolina 401 West Trade Street Charlotte, NC 28202 US### Next steps All candidates will receive a receipt of application email confirmation. Due to the volume of applications anticipated, only candidates selected for an interview will be contacted further. Overview ------------ Accepting applications Location 1 vacancy in the following location: Asheville, NC No matching locations found. Work site options Telework eligible Yes—as determined by the agency policy. Remote job No Relocation expenses reimbursed No Salary $44,701 \- $72,654 per year Pay scale \& grade CL 24 Promotion potential 26 Learn more about pay scale and grade Pay scale and grade determines the salary of the job. Work schedule Full\-time Travel Required Occasional travel \- You may be expected to travel for this position. Appointment type Permanent Occupations and job series * 0301 Miscellaneous Administration And Program Supervisory status No Federal service type This job is in the Excepted Service Represented by a union No Drug test No Security clearance Not Required Financial disclosure required No Some jobs require financial disclosure to identify conflicts of interests. Announcement number JA 26\-12 Control number 882704400