Bookkeeper/Administrative Assistant

Job Summary We are seeking a dynamic and detail\-oriented Bookkeeper/Administrative Assistant to join our team! This role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, with the ability to handle multiple tasks efficiently. You will play a vital role in maintaining financial records, managing client communications, and supporting daily office functions to foster a productive and welcoming environment. Duties Manage accounts payable and receivable using QuickBooks accounting software, ensuring timely invoicing and payments Perform data entry with high accuracy for financial transactions, client records, and administrative documents Handle multi\-line phone systems, directing calls professionally and providing exceptional customer service Maintain organized filing systems for both digital and paper documents, including client files, invoices, and reports Support front desk operations by greeting visitors, answering inquiries, and managing appointment schedules with calendar management tools Prepare correspondence, reports, spreadsheets, and Word processing documents using Microsoft Office and Google Workspace productivity software Assist with office management tasks such as supply ordering, maintaining office equipment, and coordinating technical support when needed Experience Previous experience in office administration or clerical roles with a strong background in bookkeeping is preferred Proficiency in QuickBooks accounting software is essential for managing financial records accurately Demonstrated ability to operate multi\-line phone systems with excellent phone etiquette and customer support skills Familiarity with Microsoft Office suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar) is necessary for daily tasks Strong organizational skills with experience in file management, data entry, proofreading, and time management Prior experience as a dental or medical receptionist or personal assistant is a plus but not mandatory Join us to be part of a vibrant team dedicated to excellence! We value proactive individuals who thrive in fast\-paced environments and are eager to contribute their skills to support our mission. This paid position offers an exciting opportunity to develop your career while making a meaningful impact through efficient office management and precise bookkeeping. Pay: $20\.00 \- $32\.00 per hour Expected hours: 24\.0 – 40\.0 per week Benefits: Employee assistance program Flexible schedule Paid time off Work Location: In person