Administrative Assistant (Accounting Focused)

Administrative Assistant – Accounting Focused Transportation Company We are a growing transportation and logistics company seeking a detail\-oriented Administrative Assistant with a solid accounting background to support our operations team. This hybrid role combines day\-to\-day office administration with essential financial and accounting support, ensuring smooth billing, expense tracking, and compliance across our fleet and logistics activities. Key Responsibilities Provide general administrative support including scheduling, correspondence, document management, and front\-office coordination Handle accounts payable/receivable processes: process invoices, track payments, reconcile statements, and follow up on outstanding balances Maintain accurate financial records, expense reports, and driver/fleet\-related cost tracking Assist with payroll support, expense reimbursements, and basic bookkeeping using accounting software Prepare and organize reports on operational costs, fuel expenses, maintenance, and other transportation\-related financial data Manage vendor and customer files, contracts, and compliance documentation Support inventory of supplies, office equipment, and basic logistics paperwork Assist with data entry, filing, and maintaining organized digital and physical records Coordinate with drivers, dispatch, and external partners as needed Perform other administrative and accounting\-related duties as assigned Requirements Proven administrative experience (3\+ verifiable years preferred) Accounting or bookkeeping background (education, certification, or hands\-on experience required) Strong proficiency in Microsoft Office (especially Excel) and QuickBooks software Excellent organizational skills, attention to detail, and ability to manage multiple priorities Strong written and verbal communication skills Ability to handle confidential financial and operational information with discretion High school diploma or equivalent required; associate degree or coursework in accounting/business preferred Preferred Qualifications Experience in the transportation, logistics, trucking, or fleet management industry Knowledge of transportation\-related invoicing, fuel tax, or compliance documentation What We Offer Competitive salary commensurate with experience Benefits package (details provided during interview) Opportunity to grow within a dynamic transportation company Stable M\-F schedule Collaborative team environment To Apply Please submit your resume and a brief cover letter highlighting your administrative and accounting experience. We thank all applicants for their interest; only those selected for an interview will be contacted. Job Type: Full\-time Pay: $42,000\.00 \- $62,000\.00 per year Benefits: 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance Application Question(s): Briefly explain why you would want to join our team. Experience: * QuickBooks and MicroSoft Office software: 3 years (Preferred) Work Location: In person