Bilingual Maintenance Office Administrator

Job Summary We are seeking a dynamic and bilingual Maintenance Office Administrator to join our team! In this vital role, you will serve as the first point of contact for visitors and staff, manage office operations, and support maintenance department functions with enthusiasm and professionalism. Your excellent organizational skills, strong communication abilities in both languages, and proficiency with office management tools will ensure smooth daily operations. This position offers an exciting opportunity to contribute to a well\-organized, efficient workplace while providing exceptional customer service and administrative support. Duties Greet visitors, clients, and vendors in a friendly and professional manner at the front desk Manage multi\-line phone systems, direct calls efficiently, and handle inquiries with courteous phone etiquette Maintain accurate records through data entry, filing, and document proofreading to ensure confidentiality and organization Utilize Microsoft Office applications for correspondence, reports, scheduling, and record\-keeping Oversee calendar management for maintenance appointments and office events Support bookkeeping tasks using QuickBooks for invoicing, expense tracking, and financial documentation Handle clerical responsibilities such as filing, photocopying, scanning, and managing confidential information with discretion Assist with office management duties including supply inventory, equipment maintenance coordination, and general administrative tasks Provide customer support by addressing inquiries promptly and ensuring a positive experience for all visitors and callers Experience Prior office management or administrative experience in a fast\-paced environment is preferred Proven ability to handle multi\-line phone systems and provide excellent customer service Bilingual fluency in \[specify languages], with strong verbal and written communication skills in both languages Familiarity with QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook) Strong organizational skills with attention to detail in data entry, proofreading, and document management Experience managing calendars, scheduling appointments, and coordinating meetings or events Ability to handle confidential information responsibly while maintaining professionalism at all times Demonstrated clerical experience including filing systems, time management skills, and personal assistant responsibilities Join us as a Bilingual Maintenance Office Administrator to help keep our operations running smoothly! Your proactive approach combined with your technical skills will make a significant impact on our team’s efficiency. We value energetic professionals who thrive in organized environments while delivering top\-tier customer service. Pay: $21\.00 \- $23\.00 per hour Benefits: Paid time off Work Location: In person