Commercial Real Estate Assistant / Transaction & Operations Coordinator

Overview I am a commercial real estate broker specializing in multifamily apartment buildings throughout Southern California, and I am looking for a highly organized, trustworthy, and detail\-oriented person to become an integral part of my business. This is not simply an administrative position. The ideal candidate will become the operational backbone of the business — helping take transactions, listings, marketing, research, and day\-to\-day tasks from start to finish. My primary focus is generating business, building relationships, negotiating deals, and working with clients. Your role will be to help make sure that once a client or transaction comes in the door, nothing falls through the cracks. The position is primarily remote, working from your own computer and home office, but you must be local enough to occasionally handle tasks in the field such as taking property photos, delivering documents, picking up materials, meeting vendors, or running local errands. What You’ll Be Responsible For Transaction Coordination Help manage transactions from contract through closing Gather and organize due diligence items Track documents, deadlines, inspections, reports, disclosures, and other transaction requirements Follow up with buyers, sellers, escrow, title, lenders, attorneys, property managers, and other parties Maintain organized transaction files Create checklists and ensure every required item is completed Proactively identify missing information or upcoming deadlines Keep me informed of anything that needs my attention Listing \& Marketing Support Prepare and update marketing flyers Assist with Offering Memorandums (OMs) Prepare Broker Opinion of Value (BOV) materials Organize property information, rent rolls, financials, photos, maps, and comparable sales Help coordinate photography and property information Upload and maintain listing information Assist with email marketing, direct mail, and other marketing campaigns Data Entry \& Database Management Enter and maintain property and owner information Verify data for accuracy Research and update ownership, property, contact, and transaction information Maintain organized databases and spreadsheets Cross\-check information from multiple sources Identify inconsistencies or missing information Keep records current and accurate Research Occasionally conduct commercial real estate market research Research comparable apartment sales, rents, property information, ownership, and market trends Help compile information into spreadsheets, reports, and presentations Assist with research for prospective listings and Broker Opinions of Value Local / Field Support Because this position is primarily remote, you will occasionally need to handle local tasks such as: Taking photos of properties Delivering or picking up documents Dropping off marketing materials Meeting vendors or service providers Picking up signs or other supplies Running occasional business\-related errands The Person I'm Looking For The ideal candidate is someone who is: Honest and has strong integrity Trustworthy and dependable Extremely organized Methodical and systematic Detail\-oriented Good at checking and double\-checking information Comfortable working independently A strong communicator Good at following through Proactive rather than waiting to be told what to do Comfortable working with spreadsheets, databases, documents, and online research Willing to learn commercial real estate Comfortable working from home and managing their own time Local enough to handle occasional in\-person tasks Age is not important. Maturity, work ethic, integrity, and reliability are. You should be the type of person who enjoys making lists, checking boxes, organizing information, catching mistakes, and making sure things get done correctly. What Success Looks Like If I hand you a property or transaction, I want to know that you will take ownership of the process. For example, if a property goes into escrow, you should be able to maintain a checklist of everything that needs to happen, determine what has been received, follow up on what is missing, monitor deadlines, and bring issues to my attention before they become problems. The goal is for me to be able to say: "Here's the deal. Take it from here." And know that it will be handled. Technology \& Skills Experience with the following is helpful but not required: Microsoft Excel / Google Sheets Microsoft Word / Google Docs CRM or database software Commercial real estate platforms CoStar, Crexi, LoopNet, Reonomy, or similar platforms Canva or other design software Email marketing platforms PDF/document management Basic online research Commercial real estate experience is a plus, but not required. I am more interested in finding the right person with the right character, work ethic, attention to detail, and willingness to learn. Why This Could Be a Great Opportunity This position offers the opportunity to work closely with a commercial real estate broker and learn the business from the inside out. You will gain exposure to: Multifamily investment sales Apartment building transactions Due diligence Escrow and closing processes Commercial real estate marketing Property valuation Market research Investment analysis Client relationships Real estate databases and prospecting For the right person, there is significant room to grow as the business grows. I am looking for someone who wants to become a long\-term part of the business, not someone simply looking for a job to fill a few hours. Pay: $20\.00 per hour Benefits: Flexible schedule Parental leave Professional development assistance Work Location: Hybrid remote in Whittier, CA 90601