Accounts Payable Specialist

Job Summary We are seeking a dynamic and detail\-oriented Accounts Payable Specialist to join our finance team. In this vital role, you will be responsible for managing the company's outgoing payments, ensuring accuracy and compliance with financial policies and regulations. Your expertise will help maintain smooth financial operations, support vendor relationships, and uphold the integrity of our financial data. The ideal candidate is energetic, highly organized, and possesses a strong understanding of accounting principles and financial software systems. This position offers an exciting opportunity to contribute to a fast\-paced environment where precision and efficiency are paramount. Duties Process all accounts payable transactions accurately and efficiently using various financial software such as Workday, SAP, or Oracle ERP systems. Review, verify, and reconcile invoices, purchase orders, and expense reports to ensure compliance with company policies and GAAP (Generally Accepted Accounting Principles). Manage vendor relationships by responding promptly to inquiries, resolving discrepancies, and maintaining positive communication channels. Prepare and record journal entries related to accounts payable activities, including accruals and month\-end closing procedures. Conduct account reconciliations for payable accounts, ensuring data integrity through detailed analysis using Excel functions like VLOOKUP and formulas for data analysis. Maintain confidentiality of sensitive financial information while adhering to SOX (Sarbanes\-Oxley Act) compliance standards. Automate accounts payable processes through the implementation of AP automation tools and workflows to increase efficiency. Assist with audits by providing supporting documentation for transactions and ensuring adherence to internal controls. Support month\-end closing activities by preparing reports on outstanding payables, aging analysis, and cash flow projections. Experience Proven experience in accounts payable or related accounting roles within a corporate environment; experience with public accounting is a plus. Strong proficiency in financial software such as Workday, Paychex, QuickBooks, Sage, or PeopleSoft; familiarity with HRIS systems like UltiPro or ADP is advantageous. Demonstrated knowledge of accounting concepts including double entry bookkeeping, debits \& credits, general ledger accounting, and account reconciliation techniques. Hands\-on experience with Excel data analysis—using formulas like VLOOKUP, pivot tables, and advanced spreadsheet functions—is essential. Understanding of financial compliance standards such as SOX regulations and GAAP guidelines ensures accurate reporting and internal control adherence. Ability to handle confidential information responsibly while maintaining high levels of accuracy in data entry and processing tasks. Excellent analysis skills with a keen eye for detail to identify discrepancies or errors in invoice processing or account reconciliations. * Prior experience working with multiple financial systems such as Kronos for time management or UltiPro for HR/payroll integration enhances your effectiveness in this role. Join us as an Accounts Payable Specialist if you’re passionate about precision finance work that drives organizational success! Your expertise will be instrumental in maintaining our company's financial health while supporting our commitment to operational excellence. Pay: $23\.65 \- $28\.09 per hour Work Location: Hybrid remote in New York, NY 10022