Office Administration Assistant

Qualifications: Position Description for Office Administration Assistant About Us: The American Council of Engineering Companies of California (ACEC California) is a statewide association of approximately 1,000 engineering, land surveying, construction management and environmental consulting firms. The statewide office is located in Sacramento. Job Description: Serve as general office administrative assistant. This is full\-time position of 37\.5 hours per week. Hybrid work schedule available after first 90 days of employment. We are looking for a self\-starter, pro\-active positive team player that wants to join our crew of dedicated professionals. The ability to maintain a professional demeanor while undertaking administrative support and multiple projects is essential in this position. The ideal candidate for this job is thorough, a good problem solver and organized. Must Have: Ability to multi\-task, be a team player and have a high attention to detail. Proactive self\-starter personality with the ability to work independently. Ability to set priorities, solve problems and be resourceful. Description of Duties: Front Office · Answer phone and direct callers to appropriate person. · Open and distribute mail (excluding checks). · Receive and distribute incoming deliveries. · Process credit card payments received over the phone. Membership Assist in maintaining our membership database. Notify appropriate chapters and ACEC of membership changes monthly. Produce chapter membership rosters for chapter officers. Prepare and send New Member packets as well as keeping the cabinet restocked with materials. Assist with the annual update forms from member firms. Perform quarterly audits with National organization. Committee Management Schedule meetings and prepare minutes for the following ACEC California committees: Business Management \& Insurance (BMI) Engineering Excellence Awards (EEA) Prepare for committee meetings including: printing agendas, handouts, rosters, taking attendance and minutes. Collect committee reports for Board meetings. Assist with membership dues billings (mailing, emailing invoices. Engineering Excellence Awards Design and distribute social media content \& email blasts Create \& update EEA webpages· Assemble media kits· Pull and compose press release content· Cross\-check EEA plaques for accuracy· Create and print Commendation Certificates \& table signs Update history tracking sheet· Display board trackingAttorney’s Roundtable (ART) Email invitations to prospective attendees and maintain attendance list. Set up the webpage for registration. Print and assemble packets. Provide administrative support on the day of the Roundtable. Monthly Newsletter \& Online Communications Solicit articles and draft the monthly newsletter. Send out newsletter and post on website. Assist with social media and email communications as needed Events Support Assist with badges and tent cards for all registrants and speakers as necessary. Shipping, receiving and tracking of all materials for seminars and events. Assists in compiling packets for the registrants, exhibitors, guests and speakers. Provide professional customer service and correspondence to members when answering questions regarding events and accommodations. Website Support Knowledge of YourMembership.com, experience in this software preferred, or ability to learn this software expected. Assist in posting content to website as needed. Regularly update specific pages on website to maintain current information. Monitor and approve requests for “member only” access. Monitor RFQ/RFP and job board postings. Other Duties Take minutes for committee and board meetings upon request. Scheduling and assist managers with various committees. Administrative Support for staff and members. Assist in soliciting donations for the scholarship raffle and silent auction. Other duties as assigned. Job Requirements Work experience one to three years relevant to the position responsibilities above. Experience with Microsoft Office Suite. Knowledge of database software and virtual meeting platforms. Well organized and detail oriented. Ability to work well with others. Dependable and Reliable. Job Type: Full\-time Pay: $22\.00 \- $26\.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Experience: Administrative: 2 years (Required) Shift availability: * Day Shift (Required) Work Location: Hybrid remote in Sacramento, CA 95831