Office Support Specialist

Job Overview We are seeking a dynamic and highly organized Office Support Specialist to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative and clerical support. As an Office Support Specialist, you will be the first point of contact for clients and visitors, manage essential office systems, and assist with bookkeeping and data entry tasks. Your proactive approach and excellent communication skills will help foster a welcoming environment while maintaining efficiency across all office activities. This paid position offers an exciting opportunity to develop your administrative expertise in a vibrant professional setting. Duties Greet visitors and manage front desk operations with professionalism and warmth Operate multi\-line phone systems, handle incoming calls, and direct inquiries efficiently Maintain accurate records through data entry, filing, and document proofreading Manage appointment scheduling, calendar coordination, and meeting preparations Assist with office management duties including supply inventory, equipment maintenance, and organization of office spaces Handle confidential information with discretion and uphold data security standards Provide exceptional customer service by responding promptly to client inquiries and supporting their needs Support administrative projects by preparing reports, correspondence, and presentations using Microsoft Office tools Experience Proven clerical or administrative experience in an office environment Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) Experience with QuickBooks or similar accounting software is highly desirable Excellent organizational skills with the ability to multitask effectively in a fast\-paced setting Bilingual abilities are a plus to assist diverse client needs Demonstrated customer service skills with a friendly phone etiquette approach Prior experience handling multi\-line phone systems and managing front desk responsibilities Strong typing speed for efficient data entry and document processing Personal assistant or office management experience is advantageous but not required Join us as an Office Support Specialist to play a key role in creating a seamless office environment where professionalism meets efficiency! Your dedication will help ensure our operations run smoothly while delivering outstanding support to clients and team members alike. Pay: $21\.00 \- $24\.00 per hour Benefits: 401(k) * 401(k) matching Work Location: In person