Executive Assistant

Position Description ------------------------ About the Office of Commissioner Rodney Ellis There are four precincts in Harris County. The four elected commissioners, along with an elected county judge, serve as members of Harris County Commissioners Court, the administrative head of the county’s government. Commissioner Rodney Ellis represents the constituents of Precinct One. With approximately 1\.17 million residents, Harris County Precinct One is a diverse, urban precinct that covers 363 square miles. Precinct One’s multi\-racial, multi\-ethnic population is roughly 33 percent African American, 38 percent Latino, 21 percent Anglo, 6 percent Asian and 2 percent other or multiple races. Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precinct’s territory includes a large section of Downtown Houston, including the Downtown Harris County Courthouse Complex, Toyota Center, Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263\-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College, Rice University, Texas Southern University, the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks, 10 community centers, numerous hike\-and\-bike trails, three maintenance service centers and several area offices, all of which provide an array of services to Precinct One residents. Commissioner Rodney Ellis’ Office Mission Precinct One: Commissioner Rodney Ellis’ Office, is committed to becoming a national model for delivering responsive public service that utilizes inclusive, innovative, and collaborative approaches to improve the quality of life, advance equality of opportunity, and promote the fair treatment of all people in Harris County. Key Areas of focus for our organization include, but are not limited to: Advancing more effective, fair and equitable criminal justice system. Furthering economic justice, equity, and opportunity for all Harris County residents, especially those often and historically left behind by government programs. Ensuring equitable outcomes in health and access to quality, affordable healthcare Fighting for environmental and climate justice that keeps all communities safe and healthy. Equitably investing in developing and maintaining resilient infrastructure and transportation for the 21st century Building and defending voting rights and a democracy that ensures equitable representation. Progressing equity and social and racial justice as common threads through all areas of public policy and public service. Why You'll Love This Role! We're looking for a highly organized, proactive professional to serve as Executive Assistant to the Chief of Staff. In this pivotal role, you'll help keep priorities moving, information flowing, and operations running smoothly while supporting key organizational initiatives and executive leadership. The ideal candidate is a trusted problem\-solver who thrives in a fast\-paced environment, enjoys creating systems and structure, and can confidently manage competing priorities with professionalism and discretion. If you're energized by supporting leaders, building efficient processes, and making a meaningful impact behind the scenes, we'd love to hear from you! What you will do at Precinct One: The Executive Assistant to the Chief of Staff plays a critical role in supporting the Chief of Staff by providing executive calendar management, meeting preparation, and high\-level stakeholder communications. This role will maintain a dotted\-line reporting relationship to the Chief of Staff’s Executive Liaison, supporting coordination and alignment to ensure the Chief of Staff is equipped to advance strategic and organizational priorities. Essential Duties and Responsibilities:Executive Support and Calendar Management: Provide executive calendar management for the Chief of Staff, balancing internal and external commitments while ensuring alignment with key priorities Manage meeting logistics including preparation of agendas, materials, and conference room reservations. Collect and format briefing materials, ensuring accuracy and alignment with leadership standards Support various organizational projects as assigned Draft or edit written correspondence as needed. Coordinate travel arrangements for the Chief of Staff. Information and Records Management: Develop systems to promote efficiency and knowledge sharing across the Chief of Staff’s office and Administrative Services division. Maintain archives of key documents and correspondence for future reference and institutional continuity Internal and External Stakeholder Communication: Serve as a key point of contact for the Chief of Staff’s office, ensuring information flows effectively between the Chief of Staff, Commissioner’s Engagement Team and internal divisions. Partner with the Commissioner’s Engagement Team to ensure seamless information flow between the Commissioner, Chief of Staff, and internal divisions by maintaining and tracking the internal systems used to route information, engagement requests, and approval needs to the leadership team. Manage and track external stakeholder inquiries including correspondence between the Precinct, County Departments, and County Officials in a professional and timely manner. Administrative Systems and Financial Coordination: Develop and maintain a centralized calendar of events and engagements across the organization, providing visibility into key activities and milestones. Track key assignments and approvals on Monday.com Track departmental expenditures to ensure alignment with budgetary guidelines Manage and reconcile expense reports, travel reimbursements, and purchase orders Order and manage office supplies to ensure the Chief of Staff’s office remains well equipped and organized Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713\) 274\-5445 or email ADACoordinator@bmd.hctx.net. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate. Requirements ---------------- Education: Bachelor's degree in a relevant field; however, equivalent experience may substitute education Experience: Minimum of five (5\) years of experience in a high\-level administrative support role. Knowledge, Skills, and Abilities: Outstanding organizational and time management skills with proven ability to organize, prioritize and successfully manage multiple and shifting priorities, Ability to work effectively, efficiently, and independently with minimal supervision Proven ability to handle confidential and sensitive information with tact and discretion Strong analytical and problem\-solving skills Proven self\-starter with a strong work ethic, self\-motivated, resourceful, conscientious, punctual, and energetic Team player, flexible, adaptable, personable, and able to work well with others; takes direction, and fulfills responsibilities under stress or pressure with minimal direct supervision Strong computer skills including QuickBooks, PeopleSoft, Outlook, Microsoft Word, Excel, and PowerPoint NOTE: Qualifying education, experience, knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. General Information ----------------------- Work Environment: This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, printers, and copiers Physical Demands: This role is a standard office role which requires remaining stationery for long periods of time. At times files or boxes must be transported weighing up to 15lbs. Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department. HARRIS COUNTY EMPLOYEE BENEFITSHarris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan. The following benefits are offered only to Harris County employees in regular(full\-time) positions: Health \& Wellness Benefits Medical Coverage Dental Coverage Vision Coverage Wellness Plan Life Insurance Long\-Term Disability (LTD) Insurance Employee Assistance Program (EAP) Healthcare Flexible Spending Account Dependent Care Flexible Spending Account Paid Time Off (PTO) Ten (10\) days of vacation leave per year (accrual rate increases after 5 years of service) Eleven (11\) County\-observed holidays One (1\) floating holiday per year Paid Parental Leave\ Sick Leave Retirement Savings Benefit 457 Deferred Compensation Plan The following benefits are available to Harris County employees in full\-time and select part\-time positions: Professional learning \& development opportunities Retirement pension (TCDRS defined benefit plan) Flexible work schedule\ METRO RideSponsor Program\ Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health \& Wellness Benefits are administered through the State of Texas.* In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed. For plan details, visit the Harris County Benefits \& Wellness website:www.benefitsathctx.com