Administrative Assistant

Position Description ------------------------ Department History Overview: Harris County Resources for Children and Adults was founded in 1966 as Harris County Child Welfare Board to provide support services for the children taken under the wing of the Texas Department of Family and Protective Services. Fifty years later, Harris County Resources for Children and Adults still provides this support. But the now\-county department has expanded services for early prevention, intervention, and adult services. Vision: To better the lives of children and adults in Harris County. Brief Description Overview: Under the supervision of the Project/Program Director, this position provides administrative support to the division, including processing court and legal documents, completing data entry, drafting correspondence and reports, and coordinating tasks with court supervisors and administrative staff. Duties \& Responsibilities: Provides general clerical and administrative support, including filing, mail distribution, typing correspondence, scanning, faxing, and photocopying; provides customer service and directs incoming calls to appropriate staff. Coordinates administrative processes, including scheduling interviews, preparing packets, assisting with hiring processes, creating requisitions, maintaining purchase orders, and processing invoices. Maintains Guardianship Certification records and processes provisional and renewal certifications, payments for certifications/exams/training, and prepares guardianship correspondence for courts, including corrections as needed. Processes daily checks and maintains check logs; coordinates conference room reservations, office duty schedules, and on\-call duty assignments for the division. Performs data entry, document management, and report generation; processes Social Security Representative Payee reports, arranges out\-of\-county travel and lodging, and serves as notary public as needed. Maintains office supplies and ensures functionality of office and copy room equipment; submits and follows up on work orders for building maintenance, office equipment, county vehicles, keys, and gas cards. Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713\) 274\-5445 or email ADACoordinator@bmd.hctx.net Requirements ---------------- All applicants must register and take the HRT Clerical Skills Test and score a minimum of 85% with a typing speed of 35 wpm and 85% accuracy. https://www.governmentjobs.com/careers/harriscountytx/jobs/998426\-0/hrt\-clerical\-skills\-test Please see testing instructions in the General Information section below. Education: High school diploma or its equivalent Experience: Minimum two (2\) years full\-time paid work experience as an administrative assistant. Training and experience using a personal computer with a variety of software such as Microsoft Word, PowerPoint, and Microsoft Excel. Candidates must complete a clerical skills test and achieve a minimum typing speed of 85% aptitude, 35 WPM with at least 85% accuracy Licensure: Reliable transportation with a valid Texas driver’s license and auto liability insurance. Knowledge, Skills \& Abilities: Knowledge of standard office practices and procedures, including the ability to accurately organize and maintain files and other data. Ability to work independently, manage multiple projects, and prioritize tasks. Ability to maintain the highest standards of ethical behavior, exercising honesty and integrity, respect, confidentiality, and fairness in the execution of their official responsibilities. Ability to perform effectively under deadlines and changing priorities. Follow written and oral instructions. Possess excellent organizational and time\-management skills. Must be detail\-oriented and self\-motivated. Interacts effectively with all levels of staff and maintains professional relationships with coworkers, employees, government officials, departments, community partners, vendors, and the general public from diverse social and cultural backgrounds. Have excellent oral and written communication skills. Demonstrates problem\-solving and critical thinking skills. Works with limited supervision and independently in a fast\-paced environment, manages multiple projects, and prioritize multiple tasks and demands to accomplish outcomes. Ability to interpret policies and procedures, and handles sensitive and confidential matters with flexibility, tact, and diplomacy. NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. General Information ----------------------- Register Online for the HRT Clerical Skills Test using the following link: https://www.governmentjobs.com/careers/harriscountytx/jobs/998426\-0/hrt\-clerical\-skills\-test Click the above link to the HRRM Clerical Skills Test registration page Click on "Apply" to submit your request for testing You will receive a test invitation and instructions via e\-mail within 48 hours You will have no more than 5 calendar days to access and complete testing Your score will be automatically uploaded to your application The test may be taken once every 30 days Most recent test scores are retained for up to 6 months Position Type, and Typical Hours of Work: Full\-time \| Regular Monday \- Friday \| 8:00 a.m. \- 5:00 p.m. Salary: Depends on Qualifications. Based on 26 Pay Periods Plus, Mileage Reimbursement Work Location: 2525 Murworth Drive, Houston, Texas 77054 Employment is contingent upon passing a background check and drug screen. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department. HARRIS COUNTY EMPLOYEE BENEFITSHarris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan. The following benefits are offered only to Harris County employees in regular(full\-time) positions: Health \& Wellness Benefits Medical Coverage Dental Coverage Vision Coverage Wellness Plan Life Insurance Long\-Term Disability (LTD) Insurance Employee Assistance Program (EAP) Healthcare Flexible Spending Account Dependent Care Flexible Spending Account Paid Time Off (PTO) Ten (10\) days of vacation leave per year (accrual rate increases after 5 years of service) Eleven (11\) County\-observed holidays One (1\) floating holiday per year Paid Parental Leave\ Sick Leave Retirement Savings Benefit 457 Deferred Compensation Plan The following benefits are available to Harris County employees in full\-time and select part\-time positions: Professional learning \& development opportunities Retirement pension (TCDRS defined benefit plan) Flexible work schedule\ METRO RideSponsor Program\ Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health \& Wellness Benefits are administered through the State of Texas. In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed. For plan details, visit the Harris County Benefits \& Wellness website:www.benefitsathctx.com