Project Coordinator, RSVP Grant Funded Project

Posting Summary

Working Title Project Coordinator, RSVP Grant Funded Project

Role Title Prog Admin Specialist I

Role Code 19211\-SW

FLSA Nonexempt

Pay Band 04

Position Number 293R0189

Agency Virginia Peninsula Community College

Division Virginia Peninsula Community College (Div)

Work Location Hampton \- 650

Hiring Range $55,00 to $62,500

Emergency/Essential Personnel No

EEO Category 2\-Professionals

Full Time or Part Time Full Time

Does this position have telework options? \-Telework options are subject to change based on business needs\-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday\-Friday; 8 am – 5pm; some evenings and weekends may be required

Sensitive Position No

Job Description

Virginia Peninsula Community College is a two\-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.

This position will support the VCCS Funded RSVP (Road to Success in Virginia) project that will provide training in high\-quality Allied Health non\-credit certification programs, provide strong academic and job readiness services for student participants and increased partnerships with the region’s employers and community agencies.

The Project Coordinator will support coordination for the Road to Success in Virginia (RSVP) grant project made possible with a $215,000 grant award by the Virginia Community College System (VCCS) through its Road to Success in Virginia (RSVP) program. The Project Coordinator will collaborate with the Director of Noncredit Business, IT / Cybersecurity and Healthcare programs as well as the Peninsula Regional Educational Program (PREP – regional adult education) support achievement of the grant project’s outcomes during the lifetime of grant funding, which may possibly be renewed annually.

The RSVP program’s purpose is to match the region’s healthcare employers with qualified employees from underserved and at risk populations through short\-term educational programs and support services. Programs include Certified Medical Administrative Assistant (CMAA); Nurse Aide Education (CNA); Clinical Medical Assistant (CMA); EKG Technician (CET); Medical Coding and Billing Specialist (MCB); and Phlebotomy Technician (CPT). The RSVP program will also enhance the College’s outreach efforts in Williamsburg, VA and the Southeast Newport News area. The Project Coordinator will work with the region’s adult education provider to provide preparatory “Boot Camps” for students enrolling in career training.

The Project Coordinator will:

• Hold regularly scheduled meetings with all RSVP partners and stakeholders (including PREP; the TANF program managers in the districts Departments of Social Services; and the local Workforce Investment Board) as well as the college’s grant accountant, and will communicate with them individually as needed to keep the RSVP program on track and overcome any impediments to its progress. The Project Coordinator is also responsible for coordinating the RSVP program budget and its related purchasing and expenditures in compliance with grant, college and Commonwealth requirements.
• Conduct effective communication with VCCS RSVP officials and personnel, subcontractor(s), as well as with internal and external college constituencies including college leadership, staff in the Workforce Development Department, Allied Health program advisory board members, regional employers, Regional Departments of Social Services and the Hampton Roads Workforce Council.
• Work with the Director of Institutional Research and Effectiveness to implement the RSVP evaluation and work with the grant project team to correct any identified needs for improvement.
• Prepare and submit VCCS quarterly, annual, and close\-out reports and any college\-requested reporting; ensure the related budget reporting is prepared and submitted in a timely manner by the grant accountant.

This is an internal posting for VPCC employees only.

This position is a full\-time, one\-year temporary role that will serve from July 1, 2026, through June 30, 2027\.

This is a full\-time restricted classified position. Continuation of employment is based on funding availability.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Experience in grant project coordination with responsibility for coordinating a project team of partners and stakeholders to achieve project goals; and experience coordinating a grant budget.

Knowledge

• Understands grant funded project coordination principles.
• Understands collaboration and partnership principles.
• Understands budget tracking and coordination

Skills

• Effective oral and written communication
• Strong Interpersonal skills
• Analytical skills
• Proficient in Microsoft 365\.
• Proficient computer skills (e.g., spreadsheet, word, data entry, automated correspondence skills, etc.)
• Strong planning and organizational skills

Ability to

• Analyze data and textual and verbal information to compile both data\-driven and narrative reporting.
• Coordinate and track budgets and work with the College Grant Accountant to ensure all grant purchases are allowable, and funding is available.
• Handle confidential and sensitive information.
• Exercise creative problem\-solving and demonstrate initiative.
• Prioritize multiple tasks, work within deadlines, and meet goals.
• Work well within a diverse and inclusive workplace culture
• Build collaborations with a broad range of individuals within multiple departments, including faculty, staff, and institutional leaders, as well as regional employers.

Additional Considerations

• Experience in a higher education setting.
• Experience with private or public grant project coordination.

Operation of a State Vehicle Yes

Supervises Employees No

Required Travel

Minimal

Posting Detail Information

Posting Number CLS\_4445P

Recruitment Type General Public \- G

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 05/07/2026

Job Close Date 05/21/2026

Open Until Filled

Agency Website vpcc.edu

Contact Name Human Resources

Email hr@vpcc.edu

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging \& Rehabilitative Services (DARS), or the Department for the Blind \& Vision Impaired (DBVI). Service\-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non\-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E\-Verify Statement

VCCS uses E\-Verify to check employee eligibility to work in the United States. You will be required to complete an I\-9 form and provide documentation of your identity for employment purposes.