Receptionist/Administrative Assistant – Full Time
Cherry Hill, NJ injury law firm is seeking a polite and energetic individual with an engaging personality for an immediate position. Positive attitude and strong work ethic required.
Candidates must be able to handle a multi\-line telephone with a large volume of incoming calls.
Basic office skills are required.
Typical Job Duties:
- Answering/directing telephone calls and taking detailed messages if necessary
- Reviewing and distributing voicemails to appropriate personnel
- Reviewing, downloading and handling incoming paper or digital communications/documents, i.e.: o incoming mail, both office mail and through our digital mail room service o faxes o general emails and attachments
- Distribution of incoming paper or digital communications to appropriate personnel
- Processing scheduled events or digital documents using case management software
- Performing data entry and general administrative tasks, such as scanning, photocopying, faxing and filing of documents
- Entering information/notes into case management system
- Composing basic correspondence
- Managing/processing outgoing mail
- Managing own diary system
- Maintaining conference rooms
- Other administrative tasks
- Discussing a client’s case based on file notes or documents
- 401(k)
- 401(k) matching
- Dental insurance
- Paid time off
Computer/Tech Skills: Experience using Windows, PDF Documents, Microsoft Outlook,
Word and Excel strongly preferred. Experience with some type of practice management software strongly preferred. Our office uses Time Matters for case management and PC Law for billing.
Job Experience: Legal experience preferred, but not required.
Educational Experience: High School Degree \+
Other Skills: Emphasis on self\-motivation, ability to work independently, initiative, discipline, dedication and willingness to learn. Strong organization; strong communication skills and follow up skills are important. Ability to speak, read and write Spanish as a second language is looked upon favorably.
Job Type: Full\-time
Pay: $17\.00 \- $19\.00 per hour
Benefits:
Work Location: Remote