Biohabitats is seeking an Operations Assistant to support the day\-to\-day functioning of our Chesapeake/Delaware Bays Bioregion and broader corporate operations.
The ideal candidate is a highly organized and dependable professional who thrives in a dynamic, support\-focused role. They are proactive, detail\-oriented, and able to anticipate needs before they arise, bringing a strong sense of ownership to both daily tasks and longer\-term responsibilities. This person is comfortable managing a wide range of priorities, from office coordination to administrative and operational support, and can shift seamlessly between them. They are an effective communicator who enjoys collaborating across teams and supporting leadership, while also working independently when needed. This person is also comfortable with technology and has an inquisitive nature of learning and developing new processes. A natural problem\-solver with a service\-oriented mindset, the ideal candidate takes pride in creating efficient systems, maintaining organized spaces, and contributing to a welcoming and inclusive environment.
Biohabitatsworkswith public, private, and not\-for\-profit clients to restore and regenerate life\-supporting ecological processes and create a world of abundant biodiversity, climate resilience, environmental justice, and clean water. Our shared mission to*restore the earth and inspire ecological stewardship*serves as the foundation for our practice, while self\-management, wholeness, and evolutionary purpose define our culture. As a perpetual purpose trust owned company,Biohabitats’ commitment to nature is resolute.
We provide outstanding benefits as describedonourCareers page.
Role \& Responsibilities
* Chesapeake Office Operations \& BioregionalSupport: Serve as the primary point of coordination for day\-to\-day office operations, including shipping and receiving oversight, front desk support, office organization, vendor coordination, and supply management. Ensure a welcoming environment while supporting meeting logistics and preparation, basic technology troubleshooting, fleet coordination, and professional licensing needs.
* Executive Support: Provide administrative support to leadership, including coordinating travel, scheduling, and expense reporting. Assist with document management, signatures, and other logistical needs to ensure seamless day\-to\-day support for executives.
* Project \& Accounting Support: Support project and accounting functions through data entry, invoice processing, and database maintenance. Assist with project setup, documentation organization, and carbon accounting efforts, while ensuring accurate and timely administrative support across project lifecycles.
* People \& Culture Support: Assist with key people \& culture processes, including onboarding and offboarding, as well as coordinating interview scheduling and candidate communications to support a positive team member experience.
RequiredSkills, Experience, and Knowledge
- Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
- Valid driver’s license and ability to support occasional local errands or office\-related tasks.
- Strong written and verbal communication skills, with the ability to interact. professionally across all levels of the organization.
- Ability to work both independently and collaboratively in a collaborative environment.
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and follow through on tasks.
- Strong time management skills and the ability to adapt to shifting priorities in a dynamic work environment.
- Demonstrated ability to handle sensitive or confidential information with discretion.
- Basic problem\-solving skills and a proactive approach to identifying and addressing operational needs.
- Experience with Vantagepoint or similar project\-based accounting and resource management systems.
- Previous experience in an administrative, operations, or office support role.
- Familiarity with professional services or consulting environments.
- Experience supporting accounting processes, data entry, or expense reporting.
- Comfort with learning new systems and tools to support evolving operational needs.
Preferred Skills, Experience, and Knowledge
Education
High school diploma or equivalent required; Associates degree or higher preferred.
Years of Relevant Experience
2\-4 years
Salary
$50,000\.00 \- $55,000\.00
Location
Baltimore, MD. Biohabitats provides a flexible, hybrid work environment. During the onboarding period, you are expected to spend at least four days each week in our Baltimore office.
To Apply
ProvideCover Letter and Resume as Adobe Acrobat files (notto exceed5MB).Applications without these components will not be considered.
*Biohabitatsis an Equal Opportunity Employer and a purpose\-driven, performance\-oriented, andvalues\-led organization. We are acertified B\-Corp, meeting the highest standards of verified social and environmental performance. To ensure you will thrive atBiohabitats, we highly encourage you to review ourMission and Valuesbefore applying.Biohabitatsalsoparticipatesin the E\-Verify program to confirm the eligibility of all new hires to work in the United States. All employeesare required toverify their identity and employment authorization under U.S. law. For more information on E\-Verify, please visit:**https://www.e\-verify.gov.*