Administrative Assistant

Job Overview

Company Description:

Platinum is an innovative Tax Firm striving to always improve its operations and services. Platinum focuses on servicing businesses in any industry providing tax consulting, tax planning, tax filing, corporate compliance, and accounting services. In Platinum we help business owners find peace of mind by facilitating information and support to stay in compliance. Platinum makes all necessary efforts to support its team members so they can perform their duties at a top level, Platinum is the ultimate ground to grow whether you are a client, team member or vendor.

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi\-line phone systems efficiently, handling inquiries and routing calls accurately.
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading.
• Use Microsoft Office to prepare reports, correspondence, and presentations.
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings.
• Assist with bookkeeping tasks using QuickBooks or similar software to support financial recordkeeping.
• Provide excellent customer service by responding promptly to inquiries and supporting client needs with professionalism.
• Assist with social media and promotional material support, including drafting and scheduling approved content, helping create basic client communications and announcements, monitoring engagement, and ensuring all content is accurate, professional, and aligned with firm standards

Qualifications

• Proven office experience with strong clerical skills and familiarity with office management procedures.
• Excellent computer literacy including proficiency in Microsoft Office Suite, Google Workspace, and data entry.
• Strong organizational skills with the ability to multitask effectively in a fast\-paced environment.
• Bilingual abilities are highly desirable to assist diverse clients and team members (English \& Spanish).
• Experience with phone systems, including multi\-line setups, is essential for managing communications smoothly.
• Prior experience as a receptionist will be considered an asset.
• Demonstrated time management skills with the ability to prioritize tasks efficiently while maintaining accuracy in proofreading and filing processes. Join us in a role where your organizational talent and proactive attitude will make a real difference! We value energetic individuals who thrive on providing top\-tier administrative support in a collaborative environment. This is more than just a job—it’s an opportunity to grow your career while helping our organization succeed every day!

Pay: $21\.00 \- $22\.00 per hour

Language:

• Spanish (Required)

Work Location: In person