Administrative Assistant

Admin Assistant

Reports To: Director of Operations Location: Mountain View Window \& Door \|Denver, CO

Who We Are \& Why This Role Matters

At Mountain View Window \& Door, we believe great homes start with great people. Our Operations Team is the backbone of everything we do — and the Admin Assistant is the heartbeat of that team. This isn't just a support role. You'll be the connective tissue that keeps our office running smoothly, our customers feeling cared for, and our team free to do their best work.

If you're someone who finds deep satisfaction in creating order out of chaos, takes pride in a perfectly organized space, and genuinely enjoys helping people — you'll thrive here.

What Your Day\-to\-Day Looks Like

You'll be the first face people see and the first voice they hear.

• Welcome visitors and manage front reception with warmth and professionalism
• Keep all meeting spaces stocked, clean, and guest\-ready
• Handle incoming calls, follow\-ups, and general correspondence

You'll be the glue that holds operations together.

• Support Operations with scheduling, calendar management, and meeting coordination — setup and cleanup included
• Assist with opening and closing procedures
• Help track customer orders and payments: organize invoices, receipts, POs, authorization forms, and project documentation
• Oversee office supply inventory and coordinate purchasing as needed
• Manage product literature organization and reordering for various manufacturers

You'll keep the engine running behind the scenes.

• Carry out administrative tasks: filing, scanning, copying, data entry, binding, and more
• Identify office inefficiencies and bring solutions — we want your ideas
• Troubleshoot office equipment issues and respond quickly when things go sideways
• Attend team meetings and company events; assist with coordination as needed
• Collaborate across departments to advance MVWD's mission and vision

What We're Looking For

We're not just hiring a skill set — we're hiring a person. Here's what sets our best team members apart:

• You take ownership. You don't wait to be told twice, and you follow things through to the finish line.
• You sweat the small stuff (in a good way). Your attention to detail means things rarely fall through the cracks.
• You're a people person. You communicate clearly, professionally, and kindly — whether it's a teammate or a customer.
• You're adaptable. In a busy office, priorities shift. You flex without losing your cool.
• You protect sensitive information. Discretion isn't optional — it's a core part of how we operate.

Experience \& Skills:

• Proven administrative or assistant experience
• Comfortable with Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time management skills
• Experience with CRMs is a plus
• High school diploma or equivalent required

What We Offer You

We invest in the people who invest in us. At MVWD, you can expect:

• A team that respects your time and your contributions
• Clear expectations and the tools to succeed from day one
• Opportunities to grow — we promote from within whenever possible
• A culture where your input genuinely shapes how we operate
• A stable, positive work environment where people stay because they want to
• Learning and growing while having as much fun as possible.

We believe the best sign of a great workplace is that people don't want to leave — and we work hard every day to earn that.

Physical Requirements

This role involves a mix of desk work and light physical activity. You should be comfortable:

• Sitting for extended periods performing administrative and data entry tasks (up to 8 hours) \- We do offer stand up desk for your convenience and health.
• Standing, walking, bending, squatting, and occasionally climbing stairs
• Lifting up to 25 lbs; heavier lifting may occur when assisting with deliveries (team assistance provided)

Work Environment

You'll work in a generally comfortable office setting with noise levels ranging from quiet to moderate throughout the day. This is an in\-person role.

Mountain View Window \& Door is an equal opportunity employer. We celebrate the unique backgrounds and perspectives that make our team stronger.

Pay: $19\.00 \- $23\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person