Business Operations & Support Administrator

Overview

We are seeking a dynamic and highly organized Business Operations \& Support Administrator to join our team. In this vital role, you will be the backbone of our daily operations, ensuring smooth office management, efficient communication, and exceptional support across departments. Your proactive approach and attention to detail will help foster a productive work environment and enhance overall organizational effectiveness. This paid position offers an exciting opportunity for someone eager to contribute to a thriving team while developing their administrative expertise.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi\-line phone systems, handle incoming calls, and route inquiries efficiently.
• Maintain accurate records through data entry, filing, and document proofreading to ensure organizational clarity.
• Oversee office supplies inventory, place orders as needed, and coordinate office maintenance tasks.
• Support bookkeeping activities using QuickBooks or similar software to assist with invoicing and expense tracking.
• Coordinate calendar management and schedule appointments or meetings for team members and executives.
• Provide exceptional customer support via phone, email, and in\-person interactions to ensure client satisfaction.
• Assist with office management duties such as organizing files, managing correspondence, and supporting clerical tasks.
• Utilize computer skills across Microsoft Office Suite and Google Workspace to prepare reports, presentations, and correspondence.
• Handle time management tasks effectively to prioritize daily responsibilities and meet deadlines.
• Support personal assistant functions when required, including travel arrangements or special project coordination.

Skills

• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools.
• Experience with QuickBooks for bookkeeping and financial recordkeeping.
• Excellent organizational skills with the ability to multitask efficiently in a fast\-paced environment.
• Bilingual abilities are a plus to assist diverse client needs and enhance communication.
• Demonstrated office management experience combined with clerical and administrative expertise.
• Exceptional phone etiquette skills with experience managing multi\-line phone systems.
• Accurate typing speed coupled with proofreading skills to produce error\-free documents.
• Effective customer service skills that foster positive interactions with clients and colleagues alike.
• Proven ability in data entry, filing systems, and maintaining detailed records accurately.
• Strong time management skills ensuring timely completion of tasks without compromising quality. Join us as a Business Operations \& Support Administrator if you're ready to bring energy, precision, and professionalism into a role that keeps our organization running smoothly!

Pay: $20\.00 \- $25\.00 per hour

Ability to Commute:

• Santa Clara, CA 95051 (Required)

Work Location: Hybrid remote in Santa Clara, CA 95051