Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi\-line phone systems efficiently, handling inquiries and routing calls promptly.
- Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks for accurate record keeping and bookkeeping.
- Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents.
- Assist with calendar management and scheduling appointments.
- Provide customer support via phone or email, addressing inquiries with professionalism and courtesy.
- Support office management activities including supply inventory, proofreading documents, and coordinating clerical tasks to keep the office running smoothly.
- Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry skills.
- Excellent organizational skills with the ability to multitask effectively in a fast\-paced environment.
- Bilingual (spanish and english) abilities are highly desirable to serve diverse clients and team members better.
- Prior office experience in clerical roles or as a receptionist is preferred; experience in medical or dental reception is a plus.
- Demonstrated customer service expertise with excellent phone etiquette and interpersonal skills.
- Capable of managing time efficiently while prioritizing tasks such as filing, proofreading, and calendar management.
- Personal assistant or office management experience will be considered an asset for this energetic role. Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your dedication will help us deliver outstanding service while advancing your career in a supportive environment that values initiative, professionalism, and enthusiasm.
Skills
Job Type: Part\-time
Pay: $11\.00 \- $13\.00 per hour
Expected hours: No less than 25 per week
Work Location: In person