Receptionist/Administrative Assistant

Job Summary

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail\-oriented, and possess excellent communication skills, ready to handle a variety of tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to contribute to a vibrant office environment while honing your administrative expertise.

Duties

• Greet visitors and clients warmly, providing outstanding customer service and ensuring a positive first impression
• Manage multi\-line phone systems, screen calls, and direct inquiries efficiently using professional phone etiquette
• Handle front desk operations including scheduling appointments, maintaining calendars, and coordinating meetings
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records
• Utilize office management software such as Microsoft Office, Google Workspace, and SAGE 300 for daily administrative tasks
• Support office functions by managing incoming and outgoing correspondence, invoices, and bookkeeping tasks
• Assist with clerical duties including photocopying, scanning, organizing files, and maintaining office supplies

Skills

• Proven experience with office management, clerical tasks, and administrative support in a fast\-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to serve diverse client needs and enhance communication within the team
• Knowledge of SAGE 300 for bookkeeping and basic financial record keeping is preferred
• Exceptional phone etiquette with experience handling multi\-line phone systems and customer support scenarios, HEAVY CALL VOLUME
• Attention to detail for proofreading documents, managing schedules, and maintaining accurate records
• must be available to work alternating Saturdays spring/summer

Join us in creating a welcoming atmosphere while supporting our office’s operational excellence! This role is perfect for someone eager to develop their administrative skills in a lively environment that values professionalism, efficiency, and positive interactions.

Pay: $23\.00 \- $25\.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person