Company Overview
We are a B2B wellness product company seeking a highly organized, proactive Executive Assistant to support both business operations and personal logistics. This role is ideal for someone who thrives in a fast\-paced environment, can think independently, and takes initiative to keep things running smoothly.
Job Summary
Operations \& Workflow Management Oversee day\-to\-day business operations and ensure tasks are completed on time Manage staff workflow, deadlines, and deliverables Track ongoing projects and follow up with team members and vendors Identify ways to improve efficiency and organization
Duties
Executive Support: Manage calendar, scheduling, and appointments Coordinate meetings and ensure preparedness Handle email and communication follow\-ups when needed.
Project Coordination: Track progress across multiple business areas (website, product development, content) Maintain organized task lists and timelines Ensure nothing falls through the cracks.
Content \& Brand Support: Assist with filming high\-quality content using mobile device (iPhone) Capture behind\-the\-scenes footage during travel, events, and business activities Help set up simple, clean shots (angles, lighting, positioning) Organize and transfer content files for editing and publishing Ensure content captured aligns with brand aesthetic and quality standards.
Travel \& Lifestyle Management: Plan travel (flights, hotels, transportation, itineraries) Book restaurants, experiences, and activities Assist with moving logistics, unpacking, and personal organization Run errands as needed.
Operations \& Vendor Coordination: Communicate with vendors, suppliers, and contractors Research cost\-effective materials and services Compare pricing and present options.
Events \& Pop\-Ups: Assist with setup, breakdown, and logistics Support smooth execution of events and client flow
Experience/Requirements:
Based in Mexico (in\-person availability required)
Valid passport (must be open to travel)
Highly organized, detail\-oriented, and proactive
Strong communication and problem\-solving skills
Comfortable managing multiple priorities at once
Discreet, reliable, and trustworthy
Bonus Skills (Preferred):
Experience with Canva and CapCut
Advanced social media editing and content formatting skills
Ability to organize and prepare content for posting
Spanish \& English (Bilingual)
Pay: $28\.00 \- $30\.00 per hour
Work Location: Hybrid remote in Los Angeles, CA 90024