Operations Coordinator

HexaHive is a Bismarck, ND\-based marketing agency helping small and midsize businesses across the Midwest grow through marketing that's actually grounded in strategy. We've been named a Top\-10 Employer in Bismarck\-Mandan five years running, Women\-Owned Business of the Year, and are known for our culture and strategic work.

hexahive.co/operations\-coordinator/

About the Role: HexaHive is hiring a part\-time Operations Coordinator to take on the day\-to\-day administrative workflow that currently pulls time away from our CEO and team. This is a remote contractor role, approximately 10\-15 hours per week, with room to grow. The anchor responsibilities are administrative process ownership.

Key Responsibilities:

• Run monthly contract reviews, send invoices, and maintain the company forecasting and goal trackers
• Track tool renewals and maintain our project management system’s templates, automations, and company\-wide calendar
• Own recurring HR administrative workflow (ICHRA documents, onboarding/offboarding logistics, internal documentation, internal awards coordination)
• Review and categorize expenses and manage reimbursement requests

Required Qualifications:

• 2\+ years in an executive assistant, administrative assistant, operations coordinator, or staff support role
• Demonstrated experience owning recurring administrative processes end\-to\-end
• Strong proficiency with Google Workspace, Slack and ClickUp (or equivalent)
• Clear, professional written communication
• Track record of handling confidential information with discretion

Preferred Qualifications:

• Experience with Rippling, expense management, and password management systems
• Prior agency, professional services, or small\-business operations experience

What We Offer:

• Part\-time contractor (1099\) engagement, 10\-15 hours per week with room to expand
• Remote — Central or Mountain time zone preferred
• Hourly rate based on experience, discussed during the interview process
• Opportunity to build out the role as it grows

APPLY NOW at www.hexahive.co/operations\-coordinator/

Only applications submitted via the website will be considered.

HexaHive is an equal opportunity employer.

Job Types: Part\-time, Full\-time

Pay: $18\.00 \- $35\.00 per hour

Benefits:

• Flexible schedule

Work Location: Remote