Position Information
Posting Number S06728P
Position Title Administrative Assistant II \- Austin, TX
Department Enterprise Development
Location Austin
Position Status Full\-time
Work Schedule
Monday\-Friday; 8:00 am\-5:00 pm.
- Hybrid eligible.
- Infrequent travel (i.e., annually) for activities such as job skills training or participating in institutional and client meetings and conferences.
- Arranges meetings, conferences, and workshops; prepares agendas; takes meeting minutes.
- Prepares and reviews reports for upper management.
- Assists in making assignments to team members; tracks and monitors department workload, productivity, and backlog.
- Performs quality control of processes and workloads; provides status to upper management.
- Reviews enters data; performs filing and coding.
- Interprets and implements administrative decisions and policies; serves as administrative liaison with other departments and outside organizations.
- Trains and mentors staff members; supervises the work of departmental support staff.
- Performs other duties as assigned.
- Bachelor’s degree in a related field with one (1\) year experience in administrative work experience or an equivalent mix of education and relevant experience in similar role.
- Must be self\-motivated, highly organized, and possess excellent verbal and written communication skills.
- Working knowledge of Microsoft Teams, Word, and Excel; databases; and PCs. Solid data entry skills.
- Skill in organization; attention to details; supervising the work of others; reviewing and analyzing records; determining proper courses of action; and managing time and assignments to meet deadlines.
- Ability to communicate verbally and in writing with clients, customers, coworkers to gather information and/or explain policies and procedures.
- Integrate complex concepts, procedures, and processes.
- Exercise independent judgement and initiative with minimal supervision.
- Mentor and train new staff as needed.
- Ability to complete all physical tasks as needed
- Standard office environment.
- Job functions performed indoors in usual office environment.
- Job activities include but not limited to sitting, standing, lifting, and carrying batches of paper up to 10 lbs.
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- Resume or CV
- Cover/Interest Letter
* Based on funding availability, the position is available through 08/31/2027\.
Salary Salary is commensurate based on qualifications and relevant experience $45,400\.
Pay Basis Bi\-weekly
Job Summary
The Administrative Assistant II will provide administrative support by completing data entry of public water system data, reviewing monthly reports, completing quality assurance on processes and workloads, and conducting other administrative tasks as needed for the Texas Commission on Environmental Quality (TCEQ) Water Supply Division.
Essential Duties and Responsibilities
Minimum Qualifications
Preferred Qualifications
Knowledge, Skills and Abilities
Other Requirements
Workplace and Eligibility Conditions
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee\-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation\-tools.php
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113\.001(2\) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA\-48\. By assuming this position, and *if you have access to critical infrastructure*, you authorize the University to conduct routine background checks.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally\-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas\-Fort Worth\-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest\-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R\-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic\-Serving Institution and an Asian American and Native American Pacific Islander\-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News \& World Report, 2023\). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028\. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure\-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic\-plan/rise100.
This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817\-272\-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1\) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2\) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (\*).
\ What is the highest level of education attained?
+ GED
+ High School Diploma
+ Associate's Degree
+ Bachelor's Degree
+ Master's Degree
+ PhD or equivalent
\ What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
+ No skills/Basic
+ Intermediate
+ Advanced
+ Proficient
\ How many years of experience do you have in an administrative, secretarial or clerical role?
+ None/less than 2 years
+ 3 to 4 years
+ 5 to 6 years
+ 7 years or more
\ Are you willing to work in Austin, TX?
+ Yes
+ No
\ Please indicate whether you have completed any UTA Leadership Development programs.
+ Aspiring Leaders Program
+ MavsSupervisor Success Program
+ MavsManager Foundations Program
+ Leading People Credential (completion grants supervisory experience credit for internal entry\-level supervisory roles)
+ None of the above
Documents Needed To Apply
Required Documents
Optional Documents