Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient workplace environment. This role is vital in coordinating administrative functions, managing front desk activities, and supporting team members with exceptional customer service. The ideal candidate will bring strong office management skills, excellent communication abilities, and proficiency in various computer applications to foster a productive and welcoming office atmosphere. This paid position offers an exciting opportunity to lead administrative efforts and contribute to the overall success of our organization.

Duties

• Manage front desk operations, including greeting visitors, handling multi\-line phone systems, and providing outstanding customer support.
• Oversee calendar management, scheduling appointments, meetings, and coordinating events for staff and leadership.
• Maintain accurate data entry records using tools like QuickBooks, Microsoft Office, and Google Workspace to support bookkeeping and administrative tasks.
• Organize filing systems, process paperwork, proofread documents, and ensure all administrative records are up\-to\-date and properly maintained.
• Support office management activities such as supply ordering, facility maintenance coordination, and implementing organizational procedures.
• Provide clerical assistance including typing correspondence, managing phone etiquette, and supporting personal assistant duties as needed.
• Assist with bookkeeping tasks, invoicing, and basic financial record keeping to ensure smooth financial operations.

Requirements

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and computer literacy.
• Experience with multi\-line phone systems, front desk procedures, and customer service excellence.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Knowledge of QuickBooks or similar accounting software for bookkeeping purposes.
• Excellent time management skills with the ability to prioritize tasks efficiently.
• Previous experience as a dental or medical receptionist or personal assistant is advantageous.
• Strong phone etiquette skills combined with clerical experience such as filing, proofreading, data entry, and calendar management. Join us as an Office Manager to lead our administrative team with energy and precision! Bring your expertise in office operations to create an organized environment where productivity thrives and team members feel supported every step of the way. This role is essential in maintaining a professional workspace that promotes efficiency and exceptional service delivery across all departments.

Pay: $20\.20 \- $29\.14 per hour

Benefits:

• Flexible schedule
• Relocation assistance

Work Location: Hybrid remote in Martinsburg, OH 43037