Executive Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the backbone of executive operations, providing comprehensive administrative support that ensures smooth daily functions. Your energetic approach and attention to detail will help streamline office activities, manage schedules, handle correspondence, and foster excellent communication across departments. This position offers a rewarding opportunity for a proactive professional who thrives in a fast\-paced environment and is eager to contribute to organizational success.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments for executives with precision and efficiency.
• Handle incoming calls using multi\-line phone systems with professionalism and courtesy, ensuring prompt and effective communication.
• Prepare, proofread, and organize documents, reports, and correspondence with accuracy and attention to detail.
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office Suite.
• Assist with bookkeeping tasks including data entry, invoicing, and basic QuickBooks accounting functions to support financial accuracy.
• Serve as front desk receptionist by greeting visitors, managing office supplies, and overseeing general office management duties.
• Provide exceptional customer service support by addressing inquiries promptly and professionally, whether via phone or email.
• Support personal assistant responsibilities such as travel arrangements, calendar management, and event planning when needed.
• Coordinate office logistics including filing systems, proofreading documents for errors, and managing confidential information discreetly.
• Demonstrate excellent phone etiquette while handling multi\-line systems to ensure clear communication channels.
• Assist with clerical tasks such as photocopying, scanning, data entry, and maintaining organized records for easy retrieval.

Experience

• Proven experience in an administrative or office support role with a strong background in office management or clerical duties.
• Prior experience working as a receptionist—dental or medical receptionists preferred—demonstrating excellent customer service skills.
• Bilingual abilities are highly valued to effectively communicate with diverse clients and team members.
• Proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry software.
• Familiarity with QuickBooks or bookkeeping software is a plus for supporting financial tasks.
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Excellent typing speed combined with meticulous proofreading skills to ensure error\-free documents.
• Experience managing calendars using digital tools along with time management skills to meet deadlines consistently. Join us in a role where your organizational talents will shine! We are committed to fostering an energetic workplace that values your contributions while offering opportunities for growth within a supportive environment.

Job Type: Full\-time

Pay: From $35,000\.00 per year

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Clarksburg, MD 20871