This position is scheduled to work 20 hours per week Friday through Sunday. Employee must be able to work varied hours Monday – Friday until initial training in completed. The work schedule will be coordinated in consultation between the hiring supervisor and the selected applicant.
* Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.
The position supports the Fourth Judicial District for weekend arraignments and emergency probate, children’s, delinquency, and domestic violence cases. The successful candidate will initiate new cases and review legal filings for compliance with court rules and statutes. Duties include processing pleadings and distributing documents to appropriate parties, monitoring and managing case deadlines, and scheduling and calendaring future hearings and events. The position requires accurate entry and maintenance of case information in CourtView and routing case documents to the appropriate department, judicial officer, staff member, or OnBase queue. Additional responsibilities include processing copy and audio record requests, providing customer service both in person and remotely, and handling sensitive and urgent matters such as mental health commitments, guardianship and conservatorship cases, domestic violence filings, and emergency CINA (Child in Need of Aid) and delinquency cases.
In this role, the individual is responsible for opening court and announcing the judicial officer’s entry, as well as initiating phone calls, conference lines, and Zoom connections for remote participants. They are required to log proceedings accurately to document outcomes such as bail conditions, future court dates, minute orders, and findings, while also processing, routing, and saving log notes. The individual must monitor the audio recording throughout the hearing to ensure clear and complete records and promptly alert the judicial officer if the recording becomes unclear or is interrupted.
They are responsible for labeling audio recordings as public or confidential based on case type and proceedings and must correctly identify and follow all required procedures for sealed hearings. The role also includes preparing, distributing, and processing court documents generated during or after hearings. Proficiency in using OnBase and Judicial Tools for case management tasks is essential, as is the ability to update CourtView with new or modified case information. Additionally, the individual must schedule and result hearings and issue or quash warrants as directed by the judicial officer.
Benefits
This position participates in the Supplemental Benefits System (SBS), Public Employees' Retirement System (PERS), accrues personal leave, and receives up to 12 paid holidays. This position offers optional coverage for health insurance benefits. The employee will be responsible for paying one\-half of the premium for the coverage elected. Seehttp://doa.alaska.gov/drb/index.html for additional information.
Personal leave accrual is based on years of creditable state service.
For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov
For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity.
Minimum Qualifications
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- Post\-secondary transcripts, if using education to meet minimum qualifications.
- A list of at least three (3\) professional references, who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
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Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer.
OR
Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two\-year paralegal curriculum from an accredited institution.
OR
A bachelor's degree from an accredited college.
Additional Required Information
This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
LEGAL EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.
WORK EXPERIENCE
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part\-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post\-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post\-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post\-secondary institution. It is your responsibility to provide such evidence when applying.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501\-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
MULTIPLE VACANCIES NOTICE
This recruitment may be used for more than one (1\) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60\) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907\) 264\-8242\. The Court System reserves the right to confirm all background information.
Contact Information
Contact Title: Recruitment
E\-Mail: recruitment@akcourts.gov
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907\) 264\-8242
The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package. The following are typical benefits available to full\-time employees. Actual benefits received may differ by position type or be prorated for other than full time work.
* Membership in the Public Employees Retirement System (PERS)
* Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
* Medical and dental coverage for employee and eligible dependents
* Vision plan (optional)
* Employer paid Basic Life Insurance with additional coverage available
* 12 paid holidays per year
* Personal leave accrual based on years of creditable state service
* Option to enroll in the Alaska Deferred Compensation Plan
For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov