Position Summary
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- Only the most qualified applicants will be selected for interview.
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- Assists customers on the telephone or in person; answers questions, explains rules, policies, and procedures, and provides information as appropriate; attempts to resolve complaints in an efficient and timely manner, referring matters requiring policy interpretation to supervisor for resolution.
- Issues marriage licenses; files fictitious firm names; processes notary bonds and marriage officiant applications; administers oaths.
- Receives, collects, and processes property tax payments and department deposits; scan supporting documents to records; verify cash, checks and credit cards.
- Assist customers on the phone and in person by looking up voters in database; assist with elections as needed.
- Assist with the balancing of daily receivables; calculate daily totals and verify amounts with financial database amounts; end of day cash counting.
- Assist with the delinquency process; mail notices; update account notes in database.
- Reviews accounts payable (AP) checks and vouchers from other County departments for accuracy regarding authorization, amount, etc.
- Provides support to the Clerk to the Board by posting agendas, preparing packets and recording, transcribing, and typing minutes of meetings; sets up audio\-visual, recording, and other equipment for meetings, and maintains schedule of meeting rooms.
- Performs a variety of general office support duties such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, scanning of documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.
- Prepares reports and summaries of activities; ensures accurate and timely completion of transaction records for associated agencies and County Departments.
- Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
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- Use of specified computer applications including word processing and involving the management of databases or spreadsheet files and the development of special report formats.
- Business arithmetic.
- Standard office practices and procedures, including filing and the operation of standard office equipment.
- Applicable laws, regulations and codes.
- Principles and practices of accounting and bookkeeping.
- Record keeping principles and practices.
- Correct business English, including spelling, grammar and punctuation.
- Techniques for dealing with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person and over the telephone, often where relations may be confrontational or strained.
- Performing office support work.
- Reading and explaining rules, policies, and procedures.
- Reviewing and resolving varied office administrative problems.
- Organizing, researching, and maintaining files.
- Making accurate arithmetic calculations.
- Reviewing financial documents for completeness and accuracy.
- Maintaining accurate financial records and preparing accurate and timely reports.
- Contributing effectively to the accomplishment of team or department goals, objectives, and activities.
- Dealing successfully with the public, in person and over the telephone.
- Nevada Driver's License.
- Nevada Notary Public certificate may be required.
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- Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
- New employees are required to submit to a background investigation and if hired for a safety\-sensitive position, a drug/alcohol screen. Employment is contingent upon passing the background and the drug/alcohol screen (if applicable).
- Churchill County participates in E\-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS, with information from each applicant's Form I\-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I\-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.
Are you well\-organized? Do you pay attention to the details? Are you adept with technology and able to learn quickly, and then apply that knowledge to operate a computer using multiple programs and softwares? Can you multi\-task and work under pressure? Here is a great opportunity to utilize your clerical and administrative skills to serve our community as a Deputy Clerk/Treasurer. In this role, you would be responsible for handling property taxes and assisting with the delinquent property tax processes.
In addition, the person selected will be required to handle a variety of clerical and administrative duties within the Clerk/Treasurer's Office. These duties will include assisting customers over the phone and at the counter, receiving tax and other payments and issuing receipts and accounting for monies received, assisting customers at the counter to issue marriage licenses, file fictitious firm names and processes notary bonds, sorting and filing documents, preparing correspondence, preparing spreadsheets, and performing data input. Integrating smoothly with the team to ensure all the functions are performed in a professional and friendly manner is key
Churchill County is looking for candidates who have at least two (2\) years of customer service, administrative support, or bookkeeping/accounting experience. Cash handling experience is also highly desirable. And while it is not required, if you are bilingual in Spanish and English, that is a plus.
If this position sounds interesting to you and you are qualified, *be sure to apply online at* *www.churchillcounty.org/careers* *by 11:59 PM on Sunday, May 3, 2026\. Be sure to attach your résumé to receive full consideration.
Consider the benefits of being a county employee! We are enrolled in the Nevada PERS retirement system. In addition to the salary paid, the county contributes an additional 36\.75% (equal to $14,900\) into PERS on the employee's behalf. In addition, full\-time regular employees do not contribute to Social Security, resulting in an additional 6% in take\-home pay (an equivalent of $1\.18/hour, or $2,400/year). The position also receives health, dental, and vision insurance for the employee, valued at $12,800/year. Employees in this position also receive vacation leave, sick leave, and paid holidays. POSITION SUMMARY:
Responsible for providing administrative assistance, performing administrative and clerical support duties related to the County Clerk/Treasurer’s Office functions.
DISTINGUISHING CHARACTERISTICS:
This class is an experienced office administrative class. This class is distinguished from other administrative classifications by its specialization in support of Clerk/Treasurer activities and processes.
Essential Functions
*This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. Demonstrates regular, reliable, and punctual attendance.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience
High School diploma/GED; AND two (2\) years of customer service, administrative support, or bookkeeping/accounting experience; OR an equivalent combination of education, training and experience.
Required Knowledge and Skills
Knowledge of:
Skill in:
Required Certificates, Licenses and Registrations
Physical Demands and Working Environment
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in a typical office setting and use standard office equipment; strength and agility to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Conditions of Employment
DISCLAIMER: Churchill County provides benefits to regular employees. Benefits are prorated for some part time, regular positions (depending on job). *Most part time positions provide no benefits.*
No Nevada state income tax
Retirement
Public Employees' Retirement System (PERS) of Nevada \- Churchill County contributes 36\.75% of an eligible Regular Member's salary for retirement. Churchill County contributes 58\.75% of an eligible Police Member's salary for retirement. Retirement benefits are available to employees hired in positions that work 20 hours per week or more on a regular basis. Positions of less than 20 hours per week (or less than 1040 hours in a fiscal year) will receive Social Security contributions and will not be enrolled in PERS.
Deferred Compensation Plans
Employees can also participate in the VOYA 457 deferred compensation plan, which is funded by the employee. This allows the employee to save money in pre\-tax dollars toward retirement.
Cafeteria Health Coverage Plan – Full\-time employees' health insurance begins the first of the month after one month of employment. (Employees must work an average 30 or more hours per week on a regular basis to qualify for health insurance coverage.)
The county offers a "Cafeteria" health plan to full\-time employees, which allows employees to pick and choose the best health plan for them and their family. The county offers three health plans \- a base PPO plan with a $1,500 deductible, a "buy\-up" PPO plan with a $750 deductible, and a High Deductible Health Plan (HDHP) with a $2,700 deductible and a Health Savings Account (HSA), to which the county contributes $177 per month. In addition, the county also provides the following: a prescription plan, a dental plan, and a vision plan. The county currently contributes 100% of the employee premiums for the base PPO plan and the HDHP, as well as for the prescription, dental, and vision plans. Employees who elect dependent coverage pay 100% of the dependent premiums \- employees can elect to have those premiums deducted in pre\-tax dollars.
Vacation Leave
Full\-time, regular county employees scheduled to work 40 hours per week accrue 8 hours per month of annual (vacation) leave per year. Part\-time, regular county employees accrue annual (vacation) leave vacation at a prorated amount depending the number of hours worked. Employees earn additional annual leave hours at 5, 10, 15, and 25 years of service up to a maximum of 240 hours (30 days) per year. While on probation an employee is not granted vacation leave for the first six months; the employee still accrues vacation leave during this time and will be credited with 48 hours of vacation leave after six months of employment in their regular position.
Sick Leave
Full\-time, regular county employees scheduled 10 hours of sick leave per month, with no maximum accrual. Part\-time, regular employees accrue sick leave at a prorated amount depending the number of hours worked.
HOLIDAYS \- Regular county employees enjoy 12 paid holidays per calendar year including New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Nevada Day, Veteran's Day, Thanksgiving Day, Family Day (Friday after Thanksgiving), and Christmas Day. In addition, County employees are entitled to one floating holiday per year, to be used at a time agreed to by the employee and his or her supervisor. (Regular, part\-time employees receive prorated holidays based on the number of hours normally worked.)
Tuition Reimbursement**
Churchill County values it's employees and empowers all employees to enhance their skills by taking job\-related college courses as well as participating in job related workshops and seminars. To that end, for regular employees the county has a generous Tuition Reimbursement policy for accredited courses, reimbursing up to $1,200 per year in educational expenses.